Assistant to the Dean - College of Business

BASIC REQUIREMENT(S):

Must be a Christian and a member of a church that holds to Jesus Christ as Lord and Savior, believing in the New and Old Testaments of the Holy Bible.

GENERAL OBJECTIVES:

Create an efficient office environment by providing secretarial and administrative support to the Dean of the College of Business and Senior Associate Dean

QUALIFICATIONS:

The ability to organize, problem-solve, focus, and work well with others in a team-oriented environment that is consistently advancing toward DBU's goals and mission
Strong working knowledge of basic computer applications, such as, but not limited to, Microsoft Word, Excel, Outlook, Colleague, etc., and a willingness to learn other computer applications as necessary
Thorough understanding of and commitment to the educational values of a Christian liberal arts institution
A driven individual always pursuing excellence in their work
Team-player who is customer-service centric and happy to serve others
Ability to keep files and information pertaining to the College of Business confidential.

SPECIFIC RESPONSIBILITIES:

Manages the day-to-day operational and administrative activities of the Dean by setting and monitoring his schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses.
Organizes meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Following the meetings, drafts minutes and circulates to participants, as needed.
Issues purchase requisitions for supplies and equipment, dialogues with the procurement management units on product alternatives and reviews requests for payments.
Receives and greets all visitors of the Dean.
Manages and distributes the College of Business Faculty/Staff calendar.
Responsible for planning and executing all College of Business events, celebrations, etc.
Provides the Dean with background information and/or supporting documents in preparation for scheduled appointments, meetings, and speaking engagements; coordinates with designated individuals for speeches and logistics as appropriate.
Assists with onboarding of new College of Business Faculty and Staff by communicating approval for hire and maintaining faculty files in the Dean's office.
Ensures that all new employees workstations are prepared prior to their first day.
Oversees textbook orders for every course under the College of Business.
Other duties as assigned.