Assistant to the Dean - College of Business

BASIC REQUIREMENT(S):

• Must be a Christian and a member of a church that holds to Jesus Christ as Lord and Savior, believing in the New and Old Testaments of the Holy Bible.

GENERAL OBJECTIVES:

• Create an efficient office environment by providing secretarial and administrative support to the Dean of the College of Business and Senior Associate Dean

QUALIFICATIONS:

• The ability to organize, problem-solve, focus, and work well with others in a team-oriented environment that is consistently advancing toward DBU's goals and mission
• Strong working knowledge of basic computer applications, such as, but not limited to, Microsoft Word, Excel, Outlook, Colleague, etc., and a willingness to learn other computer applications as necessary
• Thorough understanding of and commitment to the educational values of a Christian liberal arts institution
• A driven individual always pursuing excellence in their work
• Team-player who is customer-service centric and happy to serve others
• Ability to keep files and information pertaining to the College of Business confidential.

SPECIFIC RESPONSIBILITIES:

• Manages the day-to-day operational and administrative activities of the Dean by setting and monitoring his schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses.
• Organizes meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Following the meetings, drafts minutes and circulates to participants, as needed.
• Issues purchase requisitions for supplies and equipment, dialogues with the procurement management units on product alternatives and reviews requests for payments.
• Receives and greets all visitors of the Dean.
• Manages and distributes the College of Business Faculty/Staff calendar.
• Responsible for planning and executing all College of Business events, celebrations, etc.
• Provides the Dean with background information and/or supporting documents in preparation for scheduled appointments, meetings, and speaking engagements; coordinates with designated individuals for speeches and logistics as appropriate.
• Assists with onboarding of new College of Business Faculty and Staff by communicating approval for hire and maintaining faculty files in the Dean's office.
• Ensures that all new employees workstations are prepared prior to their first day.
• Oversees textbook orders for every course under the College of Business.
• Other duties as assigned.

WORK SCHEDULE:

• This is a full-time position with regular office hours between 8:00 a.m. – 5:00 p.m., Monday – Friday.

WORK LOCATION:

• This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

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