Real Estate Executive Assistant

As a Real Estate Executive Assistant at Assistantly, you'll be tasked with a variety of responsibilities that foster smooth business operations. This includes managing administrative tasks like maintaining client databases, tracking leads, scheduling meetings, coordinating home showings, and organizing client/vendor events. You'll also handle marketing support, expense management, and client communications, making each day varied and dynamic.

To apply for the Real Estate Executive Assistant role at Assistantly, you need a minimum of 2 years of experience in an administrative or marketing position within the real estate sector, familiarity with the US market, and proficiency in CRM systems. A C1 level of English proficiency, both written and verbal, is essential, coupled with a strong attention to detail and excellent problem-solving skills.

Absolutely! The Real Estate Executive Assistant role at Assistantly is a permanent work-from-home opportunity. You will enjoy the flexibility of working from your chosen location while collaborating with a vibrant team of professionals across the globe.

As a Real Estate Executive Assistant at Assistantly, you'll work full-time, committing to 40 hours a week aligned with US-based hours, specifically in the Pacific Standard Time (PST) zone. This setup allows for a structured workday while ensuring you maintain a healthy work-life balance.

At Assistantly, we are committed to your professional development. As a Real Estate Executive Assistant, you will embark on a path of continuous learning and growth, benefiting from professional development training, networking within our unicorn community, and the potential for loyalty and performance bonuses that reward your hard work.

In addition to competitive pay, Real Estate Executive Assistants at Assistantly receive a health and wellness allowance, paid time off, and eligibility for monthly bonus drawings. You will also have the chance to earn loyalty and performance bonuses, as well as participate in profit sharing, making for a fulfilling and rewarding role.

Assistantly truly values work-life balance, which is why we offer flexible remote work options and generous paid time off for our Real Estate Executive Assistants. This allows you to effectively manage your personal commitments while excelling in your professional role, ensuring a healthy balance in your life.

When answering this question, showcase your ability to assess the urgency and importance of tasks. Discuss how you maintain lists or use digital tools to manage workflow, ensuring efficient task completion while supporting the agent perfectly.

Highlight specific CRM software you’ve used and how you leveraged these tools to enhance client relationships, track leads, and manage data efficiently. Give examples of how the CRM aided your past roles in real estate.

Explain your understanding of confidentiality protocols and your commitment to maintaining discretion. Provide examples of how you've handled sensitive information in previous positions to reassure the interviewer of your professionalism.

Share your experience with event planning by discussing steps you take—including budget management, scheduling, vendor management, and post-event follow-ups. Provide a specific example of a successful event you've organized.

Discuss your organizational techniques, such as utilizing task management tools, setting reminders, or creating schedules. Offering a personal anecdote on how these methods helped you meet deadlines could add an effective touch.

Outline your preferred communication methods, such as email, phone calls, or messaging apps, and demonstrate how you adapt your style to meet client preferences while ensuring prompt responses to inquiries and updates.

Discuss specific administrative and marketing support tasks you provide, such as managing client follow-ups, coordinating showings, or preparing marketing materials, emphasizing your proactive approach in relieving the agent's workload.

Choose a specific challenge related to time management or task prioritization. Share the situation, your thought process, the actions you took, and the positive outcome, demonstrating your problem-solving ability.

Explain your philosophy on customer service. Discuss strategies you utilize to address client needs promptly and effectively, along with providing follow-ups to ensure satisfaction while building strong relationships.

Emphasize the importance of marketing in increasing visibility for listings and enhancing client engagement. Discuss how you would collaborate on creating marketing materials and track their effectiveness.