Real Estate Operations Assistant

Why Assistantly:

At Assistantly, we connect talented professionals with exciting opportunities that align with their unique skills and aspirations. Join a vibrant community, enjoy the flexibility of remote work, competitive pay, and a supportive environment designed for your personal and professional growth.

Unicorn Role Overview:

Are you a dynamic and experienced real estate professional with a proven track record in team management? We are seeking a Real Estate Operations assistant to oversee a high-performing team, providing comprehensive support in transaction coordination, CRM management, and operational assistance. This role requires a proactive individual with a knack for optimizing systems, managing marketing initiatives, and supporting leadership in a fast-paced environment.

What You’ll Do:

• Provide agent transaction coordination support, ensuring smooth and efficient processes (CA TC experience preferred).
• Develop engaging newsletters for communication with clients and team members.
• Oversee and manage the Customer Relationship Management (CRM) system.
• Continuously improve and update real estate systems and processes for optimal efficiency.
• Implement social media marketing strategies to enhance the team's online presence.
• Ensure accurate and timely input of real estate listings and data into the Multiple Listing Service (MLS).
• Manage the executive’s calendar, coordinating appointments and scheduling meetings.
• Create visually appealing marketing materials, including flyers and postcards for property listings.
• Coordinate with vendors for property-related services and maintain relationships.
• Develop customized calendars for clients related to property transactions.
• Prepare showing sheets, schedule property viewings, and handle various reservations.
• Manage the process of ordering and delivering gifts for clients and team members.
• Procure necessary resources and materials for the leadership team.
  

Only resumes submitted in English will be considered.

• Previous experience managing a real estate team.
• Extensive experience with project management tools.
• Proven ability to coordinate with clients, vendors, and team members efficiently.
• Forward-thinking, detail-oriented, and able to work independently in a fast-paced environment.
• Strong transaction coordination experience.
• Excellent communication skills and organizational prowess.
• Familiarity with the luxury real estate market is a plus.
  

Tools You’ll Use:

• Follow Up Boss
• Canva
• Calendly
• Zillow
• Real Scout
• Rent-o-meter

Time Commitment: Full-Time

Schedule: Monday - Friday, 9:00 AM - 6:00 PM PST

• Competitive pay above market rates.
• Permanent work-from-home opportunities.
• Full-time positions tailored to your availability.
• Health & Wellness Allowance.
• Opportunities for professional development within the Assistantly community.
• Be part of a vibrant and supportive community of Unicorns.