Job details

AP & Admin Clerk (full-time, temporary)

Get a free resume review

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Accounts Payable Clerk/Administrative Assistant is an accounting and administrative support position in a fast-paced property management company. The accounts payable portion will be performed 80% of the time and administrative portion 20% of the time.

Job Duties and Responsibilities:

Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
Updates homeowner and association information in the system and shared files.
Relieves concierge/telephone operators on an as needed basis.
Keeps work spaces organized and maintained, Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Processes print jobs, scanning and faxing as general office support when needed.
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
Enter, check and approve all invoices for payment for multiple communities.
Perform basic invoice filing and check filings for multiple communities.
Review and reconcile past-due outstanding invoices.
Ensure invoices are processed for all communities.
Verify amounts and codes on invoices.
Ensure vendors are entered into the system and process any that are not.
Other duties as assigned.

Requirements

High School Diploma or GED required.
1+ years of AP and clerical experience.
Professional customer service skills.
Perform calculations and analysis used in basic accounting.
Evaluate, analyze and prioritize data in various forms and formats.
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
Self-motivated, proactive, detail oriented and a team player.
Time management and time critical prioritization skills.
Interpretation and completion of verbal and/or written instructions at a proficient level.
Knowledge of general office equipment (copier, fax, phone systems, etc.).
Knowledge of company policies, procedures and forms.
Confidentiality and discretion in the performance of all duties and responsibilities.

#LI-PK1

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Average salary estimate

$45000 / YEARLY (est.)

min

max

$40000K

$50000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About AP & Admin Clerk (full-time, temporary), Associa

Are you ready to kickstart a rewarding career with Associa as an AP & Admin Clerk? Located in Laurel, Maryland, we're a fast-paced property management company that's leading the industry with our commitment to community innovation and excellence. As the AP & Admin Clerk, you'll find yourself at the heart of our operation, dedicating 80% of your time to managing accounts payable with precision while spending the rest of your time on vital administrative tasks. This role’s responsibilities include responding to inquiries from homeowners, board members, and vendors, and helping maintain organized workspaces. You'll play a critical role in processing invoices for multiple communities, ensuring accuracy and efficiency in payments, all while honing your skills in basic accounting and office management. We value proactive individuals with great customer service skills who are detail-oriented and capable of prioritizing tasks. With support from a vibrant team of over 11,000 professionals, your contributions will make a difference in the lives of nearly five million residents across North America. If you have a high school diploma or GED and at least a year of clerical experience, including accounts payable, we invite you to join us in building the future of community.

Frequently Asked Questions (FAQs) for AP & Admin Clerk (full-time, temporary) Role at Associa

What are the primary responsibilities of the AP & Admin Clerk at Associa?

The primary responsibilities of the AP & Admin Clerk at Associa include managing accounts payable for multiple communities, which involves entering, checking, and approving all invoices for payment. Additionally, the role encompasses administrative tasks such as responding to calls from homeowners, board members, and vendors, maintaining organized workspaces, and supporting office operations with documentation management. This combination ensures smooth function both in accounting and administrative support.