Associate To, Hoxworth Blood Center

Job Overview

The College of Medicine, Hoxworth Blood Center is seeking a full-time (100%) Associate To who will provide high-level administrative support duties of a responsible and confidential nature for the Director and Chair, Hoxworth Blood Center, and the Chief Financial Officer (CFO)/Executive Director of Business Administration (EDBA), Hoxworth Blood Center.

Essential Functions

• Perform responsible administrative staff functions for a designated university official, frequently of a confidential nature, concerning administrative activities of substantial complexity.
• Recommend the development of operating policies and procedures, advise and assist administrator in policy and strategy formulation.
• Prepare responses to inquiries.
• Identify and review problem areas such as staffing levels, operating procedures, budgetary support, etc.
• Review and evaluate proposals concerning operational activities of designated units.
• Maintain liaison with designated unit directors and administrators, as well as external offices and agencies to insure conformity to external policies and procedures.
• Prepare memos, speeches, and position statements, as required.
• Represent designated administrator, as needed, with moderate authority to make commitments on administrative policies and procedures.
• Assist in the development of budget request and narrative, as required.
• Interview and recommend the employment of support staff.
• May provide direct supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree in a related field
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement

Required Experience

• Three (3) years' experience in a related field. Experience may require one (1) year supervision.
• Some positions may require experience in university administration.

Additional Qualifications Considered

Proficiency:

• Ability to manage multiple stakeholders and complex work streams at an efficient pace.
• Ability to multi-task, plan and measure results.
• Strong organizational skills, accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Working knowledge of word processing, spreadsheets, presentation applications, scheduling tools, database management, procurement/inventory system, website and email

Mission Driven:

• Understanding and recognition of the important role that the organization plays within the community.

Professional Integrity:

• Exhibits and values commitment, leadership, accountability, diversity, honesty, fiscal responsibility, and the ability to maximize resources.

Physical Requirements/Work Environment