Asst Administrative 1

Pay Grade

7, 9, 10

Qualifications may warrant placement in a different job level.

Position Summary

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

Tasks and Responsibilities

• Develops and maintains spreadsheets encompassing various matters.
• Assists staff with research and preparation of reports and presentations.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Modifies and upgrades data systems.
• Assists in the utilization of computerized applications to facilitate productivity.
• Responsible for assessing and maintaining all office supplies.
• Maintains division files.
• Prepare and distribute minutes of meetings.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Maintains SAP time entry reporting for executive’s direct reports.
• Performs other project and process improvement initiatives as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Preferred Qualifications

• Associate’s degree in Office Administration, Business or other related field from an accredited institution
• Experience with SAP
• Experience in Utility industry

Competencies

Minimum Education

Required Certifications

Working Environment

Physical Demands