Job Title: Cash Application Specialist

Job Description

The Cash Application Specialist will provide administrative and clerical support in both cash applications and collections. This position will be responsible for the accounts receivable process for our business and clients. This position is an in-office role, based in Carmel, Indiana.

Responsibilities

• Receive and process various forms of customer payments, including checks, electronic transfers, credit cards, and other payment methods.
• Accurately record and document each payment transaction in the company's accounting system, ensuring adherence to internal controls and accounting standards.
• Reconcile customer payments with outstanding invoices or accounts receivable, matching payment amounts to the appropriate customer accounts.
• Investigate and resolve discrepancies or issues with payments, collaborating with internal departments or contacting customers to clarify payment details, identify errors, or address concerns.
• Maintain detailed and up-to-date records of all cash transactions, ensuring accuracy and compliance with accounting guidelines.
• Generate regular reports related to cash application activities, such as outstanding receivables, payment trends, or discrepancies, and provide analysis or insights to management as required.
• Assist with month-end and year-end financial closing activities, including reconciliations and preparation of related reports.
• Provide excellent customer service by promptly responding to payment-related inquiries, assisting customers with payment processes, and addressing any issues or concerns.
• Assist with the collections and billing processes.

Essential Skills

• 2+ years of ERP System Experience or Spreadsheet experience.
• Intermediate Excel Skills - Ability to do Vlookups and Pivot Tables.
• 3+ years processing a high volume of invoices (200+ invoices daily).
• Experience processing various forms of customer payments (checks, credit cards, etc.).

Additional Skills & Qualifications

• Proven experience working in a similar role, preferably as a Cash Application Specialist or in accounts receivable.
• Strong understanding of accounting principles and financial processes.
• Proficiency in using accounting software and other relevant tools (e.g., ERP systems, spreadsheets).
• Excellent attention to detail and accuracy in handling financial data.
• Analytical mindset and problem-solving skills to investigate and resolve payment discrepancies.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills to collaborate effectively with internal teams and interact with customers.
• Knowledge of relevant regulations and compliance standards related to cash handling and financial transactions.

Work Environment

Monday and Friday are remote days. Tuesday - Thursday are in-person. The role provides an opportunity to work within an accounting department and company that has experienced significant growth.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Apr 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.