Administrative Clerk

POSITION SUMMARYPerforms a variety of office support tasks including answering telephones, filing, copying, posting, data entry, typing, and word processing. Works directly with and reports to the assigned Maintenance Manager. The work performed by the individual in this job is of confidential in nature. Note: Additional or differentiated duties may be assigned depending upon the nature of the work duties associated with the department.• ESSENTIAL DUTIES Assist the assigned Maintenance Manager with clerical support including typing letters, memos, reports, purchase orders, etc., to ensure a efficient and effective operation is within the development of the assigned location and provide pertinent information to Facilities Department.• Maintains appropriate logs for the employees, payroll documentation, works order reports, vendor orders, receipts, etc., to ensure logs are accurate and orders are within budget.• Organize and efficiently maintains office files, reports, and prepares various reports including the issuance of bid document scope sheets to prospective bidders.• Ability to assist as a backup for the front office receptionist to ensure the continuation of a smooth daily operation. Assist with the distributing of daily mail, announcement of visitors, answering the telephone, and faxing documents as necessary.• Enters requisition for services and supplies as directed by the assigned Maintenance Manager or Assistant Director.• Operates various office machines including, but not limited to copiers, computers, calculators, fax machines, printers, etc.• May work with other Maintenance Managers when a situation of urgency requires immediate assistance.• Conducts other duties assigned by the assigned Maintenance Manager or Assistant Director.• KNOWLEDGE, SKILLS & ABILITIES Proficient in Excel, Microsoft Suite and Microsoft Project, Visio, PowerPoint, Outlook• Lawson usage• Knowledge of standards and regulations for Facilities.MINIMUM REQUIREMENTSEDUCATION:• HS Diploma or GED certificate.WORK EXPERIENCE:• Vocational or secretarial training a plus.• Two to three year's work experience in a Facility environment preferred.COMPENSATIONSalary Grade: 115Salary Range: https://www.atlantapublicschools.us/Page/47417Work Year: AnnualPHYSICAL ABILITIES AND WORKING CONDITIONSThe physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.Vision: Ability to read small print and view a computer screen for prolonged periods. Requires good near or distant vision. Requires distinguishing colors and/or depth perception to judge distances.Hearing: Ability to tolerate exposure to noisy conditionsSpeech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.Strength: Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, gripping, feeling, seeing/observing and carrying. Must exert over 100 pounds of force occasionally, over 50 pounds of force frequently, and/or over 20 pounds of force constantly to move objects.Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; Regular exposure to weather, including heat, cold, dampness, and/or humidity.Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stressAdditional Work Conditions & Physical Abilities: Will require travel to multiple sites. Extended hours may be required depending on each situation. Must understand and have full knowledge of the occupational hazards in using power tools and equipment and of necessary safety precautions. Requires extensive safety training and/or protective devices.The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or workingconditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.