Attendance Clerk K-8

Position: Attendance

Department/Campus: Campus Reports to: Operations Manager
FLSA Status: Nonexempt Pay Grade: PG 1030
Job Type Full Time Work Hours Normal School hours

JOB GOAL

To maintain meticulous attendance records while collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities

POSITION QUALIFICATIONS:

o High School GED or Diploma

o Minimum of 2 years clerical experience is preferred.

DUTIES AND RESPONSIBILITIES:

o Makes sure that teachers take school attendance (snap shot) at H-SIMS database as it is

described in HPS manual.

o Reviews the campus school attendance summary report and makes corrections as needed.

o Enters “late in and early out” student’s data to school attendance in H-SIMS database.

o Enters excuse information to the H-SIMS database after receiving the required papers.

o Documents excuse papers in a separated binder for audit purposes.

o Documents reconciliation papers in a separated binder for audit purposes.

o Notifies parents when a student returns from an absence without an excuse or has been absent

for three or more days.

o Calls parent of absent students each day.

o Communicates with the Special Education and ESL Department Chairs concerning the

attendance of students receiving special education services.

o Keeps enrolling and withdrawing student’s logs on the H-SIMS.

o Verifies that computer records are accurate.

o Mails warning notice (Truancy letter) to the parent if the students is absent without excuse from

the school for three (3) days or parts of days in a four week period.

o Determines students with excessive absences on regular basis.

o Submits the attendance referral to the campus administrator for review and completion before

filing court case.

o Files court case against the student’s parent, the student, or both, if a student is absent without

an excuse for 10 days or parts of days in a sixth month period.

o Participates in the Local School Wellness Policy, including collecting and maintaining

documentation, assessing completion of policy goals, publicizing updates, and other related

activities as needed.

o Performs other job-related duties as assigned.

SKILLS AND ABILITIES:

o Ability to communicate effectively in both written and oral forms with all levels of management,

both internal and external to the district.

Communicate with bilingual families

Ability to establish and maintain effective working relationships both internal and external to the

district.

o Ability to organize special programs for the campus.

o Ability to use computer including software, database used by the district, spreadsheet and word

processing software, calculator, copy machine and telephone.

o Ability to analyze data

o Ability to use effective interview techniques, effective public speaking skills, and problem-solving

skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

o Light Work: may require the occasional light lifting.

o Nights and weekend activities will be occasionally required.

o Position is in office setting and may involve prolonged work at a desk in one location.

o Moderate travel is required.

Job Type: Full-time

Pay: $18.00 - $27.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Houston, TX 77091: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Clerical experience: 1 year (Required)
• Computer skills: 1 year (Required)
• Customer service: 1 year (Required)
• Experience working with students: 1 year (Preferred)

Work Location: In person