Executive Coordinator and Sourcer

As an Executive Coordinator and Sourcer, your key responsibilities will encompass managing executive calendars, scheduling meetings, coordinating travel arrangements, and conducting targeted research on LinkedIn to enhance networking and recruitment efforts. You'll also assist with project coordination and maintain crucial communication between the executive, clients, and team members.

To be a strong candidate for the Executive Coordinator and Sourcer role, you should have a minimum of 2 years of experience in an executive assistant or similar position. Proficiency in LinkedIn and productivity tools like Google Workspace or Microsoft Office is essential, along with excellent organizational skills, discretion, and the ability to work independently.

The work environment for an Executive Coordinator and Sourcer is fast-paced, dynamic, and highly collaborative. You'll be part of a team that values resourcefulness and proactive thinking. Adaptability is key, as you will juggle various tasks while maintaining a high standard of professionalism and confidentiality.

Our Executive Coordinator and Sourcer position comes with a rich benefits package, including a food allowance, government benefits, holiday pay, and paid leaves after 6 months. Additionally, you'll enjoy HMO coverage, overtime pay, and referral bonuses, creating a supportive and rewarding work experience.

In the role of Executive Coordinator and Sourcer, you'll play a pivotal role in business development by utilizing your research skills to identify key LinkedIn profiles for recruitment and networking. Your ability to source suitable candidates and establish valuable connections will significantly impact the company's growth and success.

As an Executive Coordinator and Sourcer, proficiency in LinkedIn for targeted research, as well as productivity tools such as Google Workspace or Microsoft Office, will be crucial. These tools will help you manage tasks effectively and maintain clear communication across your responsibilities.

The hiring process for the Executive Coordinator and Sourcer position typically involves an initial screening interview, followed by a series of interviews where you can demonstrate your skills, experience, and fit for the role. During these interviews, you may be asked about your critical thinking abilities and how you approach sourcing and administrative tasks.

When prioritizing tasks for an executive's calendar, it's essential to consider the urgency and importance of each request. I typically start by identifying any critical meetings, deadlines, or commitments that cannot be rescheduled. I also maintain clear communication with the executive to understand their priorities, ensuring I align my scheduling decisions with their strategic goals.

In my previous roles, I've developed a systematic approach to sourcing candidates on LinkedIn. This involves utilizing advanced search filters to find profiles that match specific criteria, actively reaching out to candidates with personalized messages, and tracking engagement to ensure effective follow-up. I leverage my knowledge of the industry and scouting requirements to build a strong network for recruitment.

Maintaining confidentiality is a top priority in my work. I ensure that sensitive information is shared only with authorized personnel and that all documents are securely stored. I also advocate for clear protocols regarding information sharing and uphold a high degree of professionalism to foster trust among executives and clients.

When drafting correspondence for executives, I focus on clarity, professionalism, and alignment with the executive's voice and tone. I make it a point to gather relevant information, carefully consider the audience, and create well-structured messages that are concise yet informative. It's important to review the content with the executive to ensure alignment before sending.

One challenging project I coordinated involved organizing a large-scale corporate event with tight deadlines and multiple stakeholders. I implemented a project management tool to track progress and allocate tasks efficiently. Regular check-ins with team members ensured alignment and addressed any issues promptly. The successful execution of the event was a testament to effective communication and teamwork.

To foster effective communication, I establish clear channels and timelines for updates across all stakeholders. Regular status updates, using collaborative tools, and actively soliciting feedback help ensure all parties stay informed and engaged. I make it a priority to listen actively and address concerns promptly to maintain a cohesive working relationship.

I find tools like Google Workspace for document collaboration, project management software like Trello or Asana, and communication platforms like Slack to be instrumental in managing my workload. These tools enhance organization, streamline processes, and facilitate real-time collaboration, enabling me to maintain productivity across various projects.

My research process involves establishing clear criteria to identify suitable profiles based on skills, experience, and cultural fit. I utilize LinkedIn's advanced search capabilities and filters to narrow down candidates effectively. I also review mutual connections and endorsements to assess a profile's credibility and relevance before reaching out for networking or recruitment.

When faced with last-minute changes to an executive's schedule, I swiftly assess the situation and communicate any adjustments to all relevant parties. I remain flexible and proactive, ensuring that new priorities are addressed without compromising the executive's overall workflow. Keeping a buffer time within the schedule can also help accommodate unexpected changes.

Successful Executive Coordinators and Sourcers should possess strong organizational skills, attention to detail, excellent communication abilities, and critical thinking skills. Adaptability is also crucial, as priorities can shift rapidly. Additionally, having a foundational knowledge of candidate sourcing and networking strategies enhances effectiveness in this role.