Bank of America is hiring: Executive Assistant in Providence

Hiring: Full-Time Executive AssistantRemote - $9,000 to $13,200 /yr WeAssist:(Not your average Recruiting Firm…) Started by Reef Colman just five years ago, WeAssist is not your typical staffing agency. We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.What makes us different is how much we care about our people! We provide good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!About the client we are hiring for:Our client is a trailblazing healthcare provider specializing in functional and integrative medicine, proudly serving the Dallas community since 2006. With a mission to uncover the root causes of health issues, they offer innovative services like bioidentical hormone therapy, brain health optimization, and gut health improvement, catering to those seeking transformative and personalized care. Their forward-thinking approach extends beyond traditional care, as they pave the way in women’s health through telemedicine and a state-of-the-art digital health platform. Committed to empowering individuals to take charge of their well-being, they help patients—especially women—live their healthiest, most vibrant lives. From transforming lives through personalized treatments to being featured in the "sHEALed" documentary, they are redefining healthcare with passion and purpose.Culture and Core Values:Our client’s team culture is built on collaboration, empowerment, and excellence. They work together with integrity, creating a supportive environment that uplifts each member and fosters professional and personal growth. Here’s what matters most to them:No ‘I’ in Team:Collaboration is key—our success is built on lifting each other up and working as one.Excellence Always:We strive for operational brilliance in every detail, setting the standard for transformative care.Integrity First:Honest communication and courageous conversations guide us to deliver our best at all times.Elevate and Empower:We lead with support and acknowledgment, inspiring everyone to reach their full potential.Positive Transformation:Every interaction is an opportunity to create meaningful and lasting change.Why are they hiring?Our client is managing multiple thriving businesses, including a busy clinic, supplement company, women’s health telemedicine platform, and a TV show empowering women. Her schedule is bursting at the seams, and she’s ready to find a rockstar Executive Assistant to bring order to the chaos. As the client's right-hand partner, you will be her go-to communicator, effortlessly managing schedules, connecting with investors, patients, and team members, and keeping everything running like clockwork. By stepping in and taking the reins on administrative tasks, you’ll help her focus on big-picture growth and impact. If you’re ready to be the secret weapon behind a powerhouse leader, this is your moment to shine!Responsibilities of the Executive Assistant:Your responsibilities include:Email Management:Organize, prioritize, and maintain an efficient email system.Initially, draft emails for review, transitioning to independent responses after 3+ months.Respond promptly and appropriately to inquiries while ensuring timely communication.Create an email organization system using labels, flags, color coding, and priorities.Flag or escalate important messages for review when necessary.Understand the context of emails and take independent, appropriate action.Occasionally follow up on communications via text messages and manage related inboxes.Calendar Management:Plan, coordinate, and ensure that the client’s schedule is adhered to, confirming meetings, appointments, and calls as needed.Attend meetings and create follow-up priorities to ensure action items are completed.Manage both personal and business appointments through Google Calendar.Schedule meetings and appointments efficiently, avoiding calendar conflicts.Send reminders and reschedule appointments when necessary to maintain an up-to-date calendar.Online Event Management:Attend and support the client during special online events such as webinars, masterclasses, and speaking engagements.Coordinate and plan select private events as required.Manage chat communications during webinars by responding to participant inquiries and sending out relevant links.Administrative Support:Organize and maintain online files, ensuring client notes and correspondence are up-to-date.Manage and update CRM with current contact information.Set up leads on workflow automation and ensure proper follow-up.Update and maintain Standard Operating Procedures (SOPs).Identify areas for process improvement, system optimization, and enhanced communication protocols to increase efficiency.Discernment & Decision-Making:Exercise sound judgment when managing tasks and communications, ensuring efficiency and alignment with the company’s objectives.Perks:13th Month Bonus.Permanent work-from-home / remote set-up.Health insurance.Dental insurance.Mental health insurance.Great starting salary.Growth opportunity.Performance-based raises.Paid Time Off (PTO):10 sick days.10 vacation days.Specifics:Time:Full-time, 8am to 5pm CST time zone.This is a remote position so you can have the freedom to work from anywhere.Tech Stack:Must-have:Google Calendar.Gmail.Nice-to-have:Slack.MS Suite (Excel and Word).AI Tools (ChatGPT, Claude, etc).CRM Software (GoHighLevel is a huge plus).#J-18808-Ljbffr