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HR Assistant - Talent Acquisitions

Description

The Human Resources Assistant supports the Human Capital team by managing full-cycle talent acquisition and providing administrative and operational HR support. This role is responsible for driving the recruitment process from job posting through offer acceptance, coordinating onboarding activities, maintaining employee records, and assisting with HR projects. The HR Assistant plays a key role in enhancing the employee experience and ensuring smooth HR operations across the organization.


Key Responsibilities:

  • Full-cycle recruitment, including drafting and posting job descriptions, sourcing candidates, conducting initial screenings, scheduling interviews, facilitating offers, and coordinating pre-employment requirements.
  • Partner with hiring managers to understand staffing needs, timelines, and candidate profiles to ensure alignment throughout the hiring process.
  • Conduct background checks, reference verifications, and ensure all pre-employment steps are completed in compliance with company policy.
  • Collaborate with external recruiters when needed and track recruitment-related costs.
  • Coordinate and track new hire onboarding activities through the HRIS system, ensuring timely setup and Day 1 readiness.
  • Lead new hire orientation sessions, including benefits overviews and system trainings.
  • Serve as the point of contact for candidate and new hire questions during recruitment and onboarding.
  • Respond to general employee HR inquiries and route requests appropriately across the Human Capital team.
  • Maintain accurate employee records in the HRIS, including new hire entries, updates, and documentation.
  • Support the Human Capital Director with scheduling, coordination, reporting, and administrative projects.
  • Assist with monthly HR reports and metrics, such as headcount, time-to-fill, and turnover.
  • Monitor and manage the Human Capital inbox, ensuring timely responses and effective communication.
  • Assist with HRIS maintenance and troubleshooting in collaboration with the HRIS support team.
  • Contribute to the coordination of employee engagement initiatives, surveys, and HR communications.

Qualifications:

Requirements

  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
  • 2–3 years of experience in full-cycle recruiting, HR coordination, or administrative HR support.
  • Strong working knowledge of HRIS platforms (e.g., Paylocity, ADP, Workday) and Microsoft Office Suite.
  • Ability to manage multiple open roles and competing priorities with professionalism and efficiency.
  • Exceptional communication and interpersonal skills, with a customer-service orientation.
  • High attention to detail and ability to maintain confidentiality in handling sensitive employee and candidate information.
  • Strong organizational skills and an ability to work both independently and collaboratively in a fast-paced environment.


Average salary estimate

$60000 / YEARLY (est.)
min
max
$50000K
$70000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About HR Assistant - Talent Acquisitions, BIGH Management

Are you passionate about connecting talent with opportunity? If so, the HR Assistant - Talent Acquisitions role at our company in Phoenix, Arizona, is just for you! In this exciting position, you will be the backbone of our Human Capital team, managing the full-cycle talent acquisition process while providing vital support for HR operations. From drafting compelling job postings to coordinating onboarding activities, you'll play an essential role in enhancing the employee experience right from the start. You'll partner with hiring managers to understand their unique staffing needs and facilitate smooth workflows, ensuring that candidates have a seamless journey from application to offer acceptance. Your attention to detail will shine as you conduct background checks, maintain employee records, and address any inquiries that come your way. Not only will you ensure compliance with company policies, but you'll also lead new hire orientation sessions, giving every newcomer a warm introduction to our vibrant workplace culture. Your organizational prowess will keep our HR initiatives running smoothly, allowing your colleagues to focus on what they do best. If you are detail-oriented, have a knack for fostering positive relationships, and thrive in a dynamic environment, we can't wait for you to join our passionate team!

Frequently Asked Questions (FAQs) for HR Assistant - Talent Acquisitions Role at BIGH Management
What are the primary responsibilities of the HR Assistant - Talent Acquisitions at our company?

As an HR Assistant - Talent Acquisitions, you'll be responsible for full-cycle recruitment including job postings, candidate sourcing, initial screenings, and onboarding activities. You will partner with hiring managers to understand their needs and ensure that the recruitment process is aligned with organizational goals. Additionally, you’ll maintain employee records, assist with HR projects, and drive employee engagement initiatives.

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What qualifications do I need to apply for the HR Assistant - Talent Acquisitions position?

To be a strong candidate for the HR Assistant - Talent Acquisitions role, you should ideally have at least an Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, along with 2–3 years of experience in full-cycle recruiting or HR coordination. Familiarity with HRIS platforms and strong organizational and communication skills are essential as well.

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What is the working environment like for an HR Assistant - Talent Acquisitions in Phoenix?

The working environment for the HR Assistant - Talent Acquisitions role in Phoenix is vibrant and collaborative. You will work with diverse teams and interact with candidates and employees alike, fostering a culture of inclusion and support. Expect a fast-paced setting that values efficiency and professionalism, allowing you to shine and grow in your career.

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What skills are most important for success as an HR Assistant - Talent Acquisitions at our company?

Success as an HR Assistant - Talent Acquisitions requires exceptional communication skills, a detail-oriented mindset, and strong organizational abilities. You'll need to manage multiple open roles effectively while providing excellent service to candidates and employees. Being adaptable and able to thrive in a fast-paced environment is also crucial.

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How can I best prepare for the HR Assistant - Talent Acquisitions interview?

To prepare for your interview for the HR Assistant - Talent Acquisitions position, familiarize yourself with common HR practices, relevant legislation, and our company values. Reflect on your past experiences in recruitment and HR support, and be ready to discuss how you can contribute to enhancing our team's operations and employee experiences.

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Common Interview Questions for HR Assistant - Talent Acquisitions
Can you describe your experience with full-cycle recruitment?

When answering this question, share specific examples from your previous roles. Discuss the steps you took from drafting job descriptions to making offers. Highlight your ability to source candidates effectively and how you've collaborated with hiring managers in the past.

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How do you ensure a positive candidate experience during the recruitment process?

Discuss strategies you have used, such as clear communication, timely feedback, and personal touches during interviews. Emphasize how maintaining a positive rapport helps in sourcing talent and showcases the company's culture.

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What HRIS platforms are you familiar with, and how have you used them effectively?

Mention the HRIS platforms you’ve worked with, such as Paylocity or ADP. Discuss your experience with data entry, reporting, and using these systems to streamline recruitment and onboarding processes.

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How do you handle competing priorities when managing multiple open roles?

Explain your approach to prioritization and organization, perhaps mentioning tools or techniques you use like spreadsheets or project management software. Share an instance where you successfully managed multiple tasks to meet deadlines.

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What methods do you use for sourcing candidates?

Discuss your experience with various sourcing methods, such as job boards, social media, networking, and employee referrals. Highlight how you tailor your approach depending on the role and required skill sets.

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How do you approach onboarding new hires?

Detail the steps you take to ensure a smooth onboarding experience, including preparing materials, conducting orientations, and following up with new hires. Show your commitment to helping new employees feel welcome and informed.

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How would you deal with a difficult employee inquiry?

Explain your strategy for handling difficult situations, focusing on active listening, empathy, and clear communication. Provide an example of a situation where you resolved an inquiry positively.

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What experience do you have with background checks and reference verification?

Share your previous encounters with background checks, explaining the importance of compliance and accuracy. Discuss the methods you employ to ensure thorough and fair screenings.

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How do you track and report on HR metrics like turnover and time-to-fill?

Describe the methods you use to collect and analyze HR data. Mention experience with reporting tools and how these metrics inform your recruitment strategies.

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Why do you want to work as an HR Assistant - Talent Acquisitions at our company?

Express your enthusiasm for the company's mission, culture, and growth potential. Tailor your answer to reflect how your skills and interests align with the values and goals of the organization.

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Mission Driven
Diversity of Opinions
Work/Life Harmony
Transparent & Candid
Growth & Learning
Fast-Paced
Collaboration over Competition
Take Risks
Friends Outside of Work
Passion for Exploration
Customer-Centric
Reward & Recognition
Feedback Forward
Rapid Growth
Medical Insurance
Paid Time-Off
Maternity Leave
Mental Health Resources
Equity
Paternity Leave
Fully Distributed
Flex-Friendly
Some Meals Provided
Snacks
Social Gatherings
Pet Friendly
Company Retreats
Dental Insurance
Life insurance
Health Savings Account (HSA)
Photo of the Rise User
Inclusive & Diverse
Rise from Within
Mission Driven
Diversity of Opinions
Work/Life Harmony
Transparent & Candid
Growth & Learning
Fast-Paced
Collaboration over Competition
Take Risks
Friends Outside of Work
Passion for Exploration
Customer-Centric
Reward & Recognition
Feedback Forward
Rapid Growth
Medical Insurance
Paid Time-Off
Maternity Leave
Mental Health Resources
Equity
Paternity Leave
Fully Distributed
Flex-Friendly
Some Meals Provided
Snacks
Social Gatherings
Pet Friendly
Company Retreats
Dental Insurance
Life insurance
Health Savings Account (HSA)
MATCH
VIEW MATCH
FUNDING
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
No info
HQ LOCATION
No info
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 19, 2025

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