HR Assistant - Talent Acquisitions

Description

The Human Resources Assistant supports the Human Capital team by managing full-cycle talent acquisition and providing administrative and operational HR support. This role is responsible for driving the recruitment process from job posting through offer acceptance, coordinating onboarding activities, maintaining employee records, and assisting with HR projects. The HR Assistant plays a key role in enhancing the employee experience and ensuring smooth HR operations across the organization.

Key Responsibilities:

• Full-cycle recruitment, including drafting and posting job descriptions, sourcing candidates, conducting initial screenings, scheduling interviews, facilitating offers, and coordinating pre-employment requirements.
• Partner with hiring managers to understand staffing needs, timelines, and candidate profiles to ensure alignment throughout the hiring process.
• Conduct background checks, reference verifications, and ensure all pre-employment steps are completed in compliance with company policy.
• Collaborate with external recruiters when needed and track recruitment-related costs.
• Coordinate and track new hire onboarding activities through the HRIS system, ensuring timely setup and Day 1 readiness.
• Lead new hire orientation sessions, including benefits overviews and system trainings.
• Serve as the point of contact for candidate and new hire questions during recruitment and onboarding.
• Respond to general employee HR inquiries and route requests appropriately across the Human Capital team.
• Maintain accurate employee records in the HRIS, including new hire entries, updates, and documentation.
• Support the Human Capital Director with scheduling, coordination, reporting, and administrative projects.
• Assist with monthly HR reports and metrics, such as headcount, time-to-fill, and turnover.
• Monitor and manage the Human Capital inbox, ensuring timely responses and effective communication.
• Assist with HRIS maintenance and troubleshooting in collaboration with the HRIS support team.
• Contribute to the coordination of employee engagement initiatives, surveys, and HR communications.
  

Qualifications:

Requirements

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• 2–3 years of experience in full-cycle recruiting, HR coordination, or administrative HR support.
• Strong working knowledge of HRIS platforms (e.g., Paylocity, ADP, Workday) and Microsoft Office Suite.
• Ability to manage multiple open roles and competing priorities with professionalism and efficiency.
• Exceptional communication and interpersonal skills, with a customer-service orientation.
• High attention to detail and ability to maintain confidentiality in handling sensitive employee and candidate information.
• Strong organizational skills and an ability to work both independently and collaboratively in a fast-paced environment.