Billing Specialist

The Billing Specialist will undertake a variety of financial and non-financial tasks. This position handles the processing of invoices for services rendered to our clients based on contract terms. The role will involve working with project managers, clients, and sub-consultants to receive supporting documents and any discrepancies or inquiries.

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  Analyze and understand contract terms to ensure that accurate billing is provided to the client for cost plus and lump sum projects. Knowledge of setting up billing terms such as applying multipliers, overhead rates for multiple states, fixed fees, taxes, and retainage to meet the client’s invoicing requirements.
• Monthly review of project labor and expense charges for accuracy and appropriate project placement by providing monthly prebills to all project managers.
• Monitor accounts receivable and assist project managers with their collection efforts.
• Reconcile variances.
• Working with multiple billing systems outside of our internal billing system, working with various invoice spreadsheets
• Maintain folders/files for all projects, with all the appropriate documents, including expenses, consultant invoices and monthly invoices, in accordance with standard procedures.

• Some college preferred
• Three to Five years of business/accounting experience
• Ability to understand contractual billing terms/requirements
• Proven experience in high-volume complex billing
• Accuracy and attention to detail
• Strong organizational and time management skills – able to meet monthly deadlines
• Strong interpersonal and communication skills
• Exceptional problem solving skills, analytical, and technical skills
• Excellent knowledge of MS Office (particularly Excel)
• Knowledge of Deltek Vision is preferred but not required

• Vacation, Personal time, Paid Holidays, and OT eligible
• Hybrid work schedule
• 401K retirement available
• Healthcare Benefits available first of the month following start