Event Coordinator (Freelance)

The Freelance Event Coordinator role at Bisnow involves facilitating all onsite logistics for events, managing attendee registration, coordinating with vendors, and ensuring a smooth experience for sponsors and attendees. This role is essential for the successful execution of Bisnow's events, where you'll be responsible for creating exceptional attendee experiences.

To qualify for the Freelance Event Coordinator position at Bisnow, you should have 1 to 3 years of event coordination experience, strong organizational skills, an entrepreneurial mindset, and excellent communication abilities. A positive attitude and the ability to work well with a high-energy team are also critical for success in this role.

As a Freelance Event Coordinator at Bisnow, you are expected to work one to two events per month. These can range from partial day events to full day events, providing a flexible commitment that fits well with various lifestyles.

The Freelance Event Coordinator position at Bisnow offers competitive hourly pay, ranging from $25 to $28, depending on experience and the scope of the event. This pay structure allows for rewarding contributions while engaging in exciting projects within the commercial real estate industry.

As a Freelance Event Coordinator at Bisnow, you'll coordinate a variety of events tailored to the commercial real estate sector. These events include networking gatherings, panel discussions, and educational seminars that connect industry professionals and foster business relationships.

Bisnow's company culture for Freelance Event Coordinators focuses on teamwork, curiosity, and mutual respect. The team is driven by a desire to push boundaries, foster inclusivity, and emphasize exceptional communication, providing a supportive environment for personal and professional growth.

Your main responsibilities as a Freelance Event Coordinator at Bisnow will include overseeing event logistics, setup and breakdown of events, client coordination, managing onsite registration, and ensuring all event materials are handled with care. You'll play a vital role in allowing the event team to create memorable experiences for attendees.

In your response, highlight specific events you've coordinated, detailing your role, the challenges you faced, and how you overcame them to ensure a successful event. Emphasize your organizational skills and ability to collaborate effectively with vendors and clients.

Discuss the importance of detailed planning and communication. Talk about how you create checklists, participate in pre-event calls, confirm logistics ahead of time, and maintain a proactive approach to address any issues that arise during the event.

Share examples of how you remain calm and adaptable in high-pressure situations. Discuss your problem-solving skills, being resourceful, and ensuring that all team members stay informed and aligned on any last-minute changes.

Explain your approach to task prioritization, focusing on using tools like Gantt charts or project management software. Discuss how you assess urgency and importance, and how you communicate with your team about deadlines and responsibilities.

Talk about the importance of anticipating attendee needs. Highlight your focus on detail, such as ensuring an clean environment, accessible refreshments, and proactive engagement with attendees to provide optimal service throughout the event.

Provide a specific example of a challenging event, explaining the obstacles faced and your approach to solving them. Elaborate on the lessons learned and how it improved your future event planning practices.

Discuss key factors such as location, capacity, accessibility, amenities, and budget. Talk about how you weigh these factors based on the event's purpose and the needs of the clients or sponsors.

Emphasize the importance of open communication and staying calm. Discuss your approach to actively listen to concerns, finding a compromise, and maintaining a professional demeanor to ensure positive outcomes.

Highlight skills such as strong organizational capabilities, exceptional attention to detail, excellent communication skills, and experience in handling logistics. Connect these skills to how they will benefit Bisnow and enhance the event experience.

Share your enthusiasm for Bisnow and its mission within the commercial real estate sector. Highlight your alignment with their values and passion for creating engaging events that connect industry professionals.