Job details

Senior Executive Assistant

Senior Executive Assistant

Who We Are: CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For more than 75 years, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. CCS provides tailored support to more than 700 nonprofit organizations annually. With over 550 professionals and 18 offices throughout the United States and Europe, we have the capacity to help local and international organizations achieve outstanding results.

Job Description: CCS is seeking a self-motivated, reliable, and detail-oriented Senior Executive Assistant to manage a five-person Executive Support Team and provide direct administrative support. The candidate will join a 15-person operations team to support a junior Executive as well as a Managing Partner responsible for leading a 35-person team. Team Leaders are responsible for client management, sales, networking, and firm commitments. The ideal candidate is highly professional, resourceful, strategic with their time management, detail-oriented, proactive, a problem solver, and capable of prioritizing tasks in a fast-paced, deadline-driven corporate environment. We are seeking candidates who also have some management experience and approach management with an empathetic, people-first style. This is a full-time role with opportunities for growth and professional development in a mission-driven, growing company.

RESPONSIBILITIES:

Executive Support Team Management

Ensure management of a five-person Executive Support Team and establish clear performance expectations
Provide constructive feedback, coaching, and professional development to evolve the skills of the team
Conduct annual performance reviews (in partnership with Executive)
Work with the leadership team to promote professional advancement and address performance challenges as necessary
Ensure the team’s compliance with operational processes, including executive time entry, expenses, proposal processes, meeting cadence
Identify areas to create and implement best practices and standard protocol what will streamline workflow and enhance efficiency

Administrative Support

Manage two executive calendars and schedule meetings with primary responsibility for Managing Partner
Coordinate with team members and external partners to conduct necessary meeting preparation and follow-up
Assist executive in prioritizing daily tasks by monitoring email and preparing to-do lists
Looking ahead on the calendar to identify any potential challenges
Support events, conferences, and meetings as needed
Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel
Prepare timely expense reports and ensure compliance with all company-wide data entry policies
Manage contact information and ensure timely follow-up to all correspondence
Act as a key point of contact between the executive team and other departments, facilitating communication and ensuring smooth workflow
Track and log executive time into the database
Support business development efforts by maintaining contact information, drafting outreach and responses, and other tasks as needed
Make travel and hotel reservations, including tracking airline credits and rewards programs
Participate in various weekly team and one-on-one meetings to provide insight and support as needed
Develop and sustain a level of professionalism, among staff and clients, consistent with the firm’s mission and values
Additional duties as assigned

SKILLS REQUIRED:

Bachelor’s degree
5+ years of related work experience
Experience managing others
Advanced knowledge of the Microsoft Office suite, with the ability to become familiar with firm-wide specific programs and software, including NetSuite, Monday.com, and HubSpot
Strong attention to detail
Ability to handle confidential information with discretion and professionalism
Multi-tasking capabilities
Outstanding written and verbal communications skills
Self-starter able to drive activity in a fast-paced environment
A can-do attitude who can work collaboratively with the team
Friendly and professional demeanor
Philanthropic values and a commitment to service

Salary range: $90,000 - $115,000

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

Our Operations team is currently working in a hybrid model, with in-office time required as needed to fulfill job responsibilities (e.g., prepare for meetings), anticipated to average ~2 days/week.

CCS Fundraising Glassdoor Company Review

3.7

CCS Fundraising DE&I Review

No rating

CEO of CCS Fundraising

Jon Kane

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By CCS Fundraising

We believe planning often includes an in-depth evaluation of the strengths and weaknesses of the case for fundraising, the leadership, and the financial potential of donors. We believe that a fundraising campaign is a people-oriented process. W...

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FUNDING

Nonprofit

DEPARTMENTS

Operations

SENIORITY LEVEL REQUIREMENT

Senior

INDUSTRY

Civic & Social Services

TEAM SIZE