Administrative Assistant

Job Title: Administrative Assistant

Location: Norman, OK

Clearance: Public Trust

Program: RMSS

Company/ Program Description:

Centuria, a Service-Disabled Veteran-Owned Small Business (SDVOSB), has been delivering IT, Engineering, and Scientific solutions to the Federal Government since 2002. During our two decades of service we have earned the trust and respect of our government clients for the simple reason that we have great people who are experts in their fields and take pride and ownership in everything they do. 

The Washington Post has recognized Centuria Corporation as one of the top workplaces in the DC Metro area for 2024. This award celebrates nationally recognized companies that make the world a better place to work together by prioritizing a people-centered culture and giving employees a voice. The Top Workplaces USA award is based entirely on feedback from an employee engagement survey completed by the employees of participating workplaces. Centuria is honored to have been awarded this distinction.  

Program Description:

The National Weather Service (NWS) Next Generation Radar (NEXRAD) Radar Operations Center (ROC) in Norman, Oklahoma, is responsible for the operation, maintenance, and modernization of the NEXRAD radar network, which is essential for the U.S.'s weather monitoring and forecasting. The ROC provides 24/7 technical support, oversees upgrades, and collaborates with research institutions and government agencies to enhance radar technology. It also manages the dissemination of critical radar data used for weather forecasting and severe weather alerts, ensuring the continued accuracy and reliability of this vital national infrastructure.

Centuria Corporation is seeking a highly organized and detail-oriented Administrative Assistant to support the Program Manager for our contract with the National Weather Service (NWS) Next Generation Radar (NEXRAD) Radar Operations Center (ROC). The ideal candidate will play a critical role in ensuring the smooth operation of program activities by providing comprehensive administrative support, facilitating communication, and assisting in project coordination.

Job Responsibilities:

·        Provide daily administrative support to the Program Manager, including managing schedules, organizing meetings, preparing reports, and handling correspondence.

·        Assist in the preparation, review, and distribution of project documentation, including reports and presentations. Maintain accurate records and ensure that all project documentation is up-to-date and accessible.

·        Act as a liaison between the Program Manager and internal/external stakeholders, ensuring clear and timely communication. Manage incoming and outgoing communications, including emails and phone calls.

·        Coordinate meetings, conference calls, and other events.

·        Maintain and update databases, project trackers, and other tools used to monitor project progress and deliverables. Assist with data entry and the creation of spreadsheets or other data visualization tools as needed.

·        Coordinate travel arrangements for the team, including booking flights, hotels, and transportation. Prepare itineraries and manage travel-related expenses, ensuring compliance with the Joint Travel Regulations (JTR) and adherence to per diem rates.

·        Handle general office duties such as ordering supplies, managing office equipment, and maintaining a clean and organized workspace.

·        Assist with the onboarding process for new hires, including the completion and submission of necessary security and employment paperwork. Ensure compliance with company and contractual requirements during the onboarding process.

·        Handle sensitive and confidential information with the utmost discretion.

Job Requirements:

·        High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration or a related field preferred.

·        A minimum of two years of experience in an administrative support role, preferably within a government contracting or technical environment.

·        Strong written and verbal communication abilities.

·        Detail-oriented with a strong focus on accuracy.

·        Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

·        Ability to adjust and conform to varying schedules, organize and prioritize multiple tasks and problem solve.