Principal Contract and Solicitation Development Analyst - Office of Contract Administration (1824)

The City and County of San Francisco’s Office of Contract Administration (OCA), also known as the Purchasing Division, oversees a diverse portfolio of over $2 billion in procurements and contracts for commodities and services annually. These procurements and contracts are essential to ensuring that the City can operate effectively to meet the critical needs of San Francisco residents. They range from purchases of electric buses to support the City in its transition to a carbon-neutral future; to procurements of translation services to help connect our multilingual communities to democratic institutions; and sourcing of animal foods to keep our critter friends in shelters healthy and nourished. Additionally, OCA provides Citywide training, oversight, and administration of all City purchases subject to San Francisco Administrative Code Chapter 21 to ensure that City departments abide by public contracting policies that promote transparency and the ethical use of City funds.     

Why join the Office of Contract Administration?

As a Principal Contract and Solicitation Development Analyst, you will play a critical role in supporting OCA’s contracting staff with the development of complex procurements. Your expertise in data analysis, research, and writing, combined with a keen attention to detail, will ensure the accuracy of our staff’s solicitation and contracting documents and support the development of data-driven solicitation strategies.

What you will typically be responsible for:

1. Develop Project Timelines:

   • Collaborate with stakeholders to understand the full scope of the project.

   • Break the project into phases, identifying critical milestones (e.g., RFP release, vendor selection, contract award).

   • Assign specific deadlines for each key activity, milestone, and deliverable.

   • Ensure deadlines align with stakeholders’ expectations and resource availability.

2. Conduct Research:
   • Meet with City departments and stakeholders to gather detailed information on the services or goods needed.
   • Analyze supplier usage report to understand historical need to date.
   • Research the industry to understand current trends, pricing, and potential vendors.
   • Research potential vendors who can perform the required services based on their capabilities and operations.
3. Define and Draft Scopes of Work:
   • Draft comprehensive Scopes of Work that outline the project goals, deliverables, technical specifications, and timelines.
   • Ensure the SOW is clear, concise, and aligns with stakeholder expectations.
   • Incorporate any compliance requirements, industry standards, or legal considerations.
   • Specify measurable performance indicators and key deliverables.
4. Define Potential Pricing Structures
   • Work with stakeholders to explore pricing options (e.g., fixed price, time and materials, or cost-plus contracts).
   • Analyze market pricing data to propose a pricing model that is competitive and meets budgetary constraints.
   • Ensure the pricing structure is scalable and flexible to account for adjustments or unforeseen changes.
5. Develop Vendor Evaluation and Selection Criteria
   • Develop Minimum Qualifications for the solicitation.
   • Identify technical, functional, and operational requirements that vendors must meet to qualify.
   • Create a clear scoring system to evaluate vendor proposals.
6. Perform Final Review for Accuracy and Completeness
   • Gather feedback from stakeholders and legal teams to refine the SOW and pricing structures.
   • Make any necessary revisions and finalize the documents for inclusion in the solicitation package.
   • Conduct comprehensive reviews of the draft SOW and pricing structures to verify that all key elements are accurately represented.
   • Ensure all solicitation and contract documents are devoid of errors and ambiguities, with clear direction for all potential vendors.

We are looking for someone who has:

• Excellent written and verbal communication skills
• Strong research, analytical and quantitative skills with meticulous attention to detail and the ability to extract and interpret large volume of data
• Experience in cost and market analysis
• Expert-level proficiency in MS Excel (data analysis, modeling), WORD, and PowerPoint

A few reasons you might love this job:

• Your voice will be heard and valued
• We have a strong team that works together cohesively
• You will have the ability to be innovative and creative in developing new programs, processes, and tools
• You will perform a role that is critical to the City’s core operations

Nature of Work:
Must be willing to work a 40-hour per week schedule.

Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Verification:

Please make sure it is clear in your application exactly how you meet the minimum qualifications. Applicants will be required to submit verification of qualifying education and experience during the recruitment and selection process. For information on how to verify experience and/or education requirements, including verifying foreign education credits or degree equivalency, please visit Verification of Experience and/or Education.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final application deadline unless otherwise noted.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements and assessment of candidates’ job-related knowledge, skills and abilities. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to evaluate candidate qualifications. This typically includes an oral interview and/or a written or performance exercise.

If this becomes necessary, only those applicants whose qualifications most closely meet the  Department needs will be invited to continue in the selection process. Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

To find Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdf.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov and begin the application process.

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not before Thursday, November 21, 2024 at 11:59pm.

• Select the "Apply Now" button and follow instructions on the screen

For best practices on the application process, please visit Apply for Jobs in the City and County of San Francisco Best Practices Guide. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All your information will be kept confidential according to EEO guidelines.

HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact Connie Poon at [email protected].

Condition of Employment: 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.