9772 (TPV)- CFW Program Specialist (multiple positions), Dept. of Early Childhood

Application Opening: October 18, 2024
Application Deadline: November 3, 2024
Compensation Range: $95,602-$116,272
Appointment: Full-Time, TPV- Temporary Provisional

Appointment Type: Temporary Provisional (TPV), limited to no more than 3 years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process. Provisional employees must successfully compete in a civil service examination process and be reachable on an eligible list to be considered for permanent civil service appointment: a) successfully completed the examination process; b) is on the eligible list; c) is reachable on the eligible list; and d) is performing competently and effectively in the department.

About the San Francisco Department of Early Childhood
The Department of Early Childhood (DEC) is a City and County of San Francisco Department dedicated to our young children's healthy development. As the City’s largest funder of early childhood, DEC is committed to creating a system that ensures every child can thrive and learn. We provide public investment, expertise, and leadership to put resources into the hands of those who care for our City’s youngest children. 

DEC results from merging two existing city departments, First 5 and the Office of Early Care and Education. Both First 5 and OECE have long histories of supporting young children and families in San Francisco through early care and education innovations, family support services, and programs to support children’s healthy development. They merged to expand their capacity and funding and to integrate the City’s early childhood services better.

Racial Equity Commitment 
The Department of Early Childhood condemns all forms of racism, sexism, homo/biphobia, transphobia, ableism, xenophobia, and other forms of discrimination. It affirms that all people– including Black, Indigenous, and People of Color – have a right to be in our City and have a right to safe and affordable housing, neighborhoods free from pollution and violence, opportunities for educational advancement and wealth creation, healthy births, early childhoods with abundant opportunities to thrive free from the toxic effects of racism, and access to essential services such as parks, transportation, health care, and child care. The Department of Early Childhood is committed to the principles of racial equity and continues to implement new strategies to ensure that every child can learn and thrive.

The Child and Family Well-being (CFW) Division administers core early childhood strategies that cover the areas of family support; early intervention; maternal, infant, child health; and integration across the early childhood systems of care. The goals of the CFW Division are:

• Parents have the information, resources and connections to peers and professionals to successfully raise their children in San Francisco.
• Children are in excellent physical and mental health and have reliable access to quality health providers to address concerns.
• Children and families have nurturing supportive relationships free from bias and racism and access to targeted supports when needed.
• Health, early learning, and family support systems collaborate with one another, with parents as partners, and are mutually invested in children’s healthy development.

The CFW Division currently has three (3) Program Specialist positions open. Program Specialists are responsible for supporting the successful implementation of all Child and Family Well-being grants and initiatives. Under direct supervision of the (Senior) Program Officer, the Program Specialist works with supervision to assist program officers and funded agency staff with grant-making administrative tasks, encouraging open channels of communication, and maintaining positive community relations. The Program Specialist may work individually or in partnership with other CFW staff to coordinate and implement activities with staff from other divisions of DEC, other City departments and other stakeholders.

Program Specialists are the point of first contact for DEC funded agency staff on many grant-making administrative activities. In the course of supporting DEC program and funded agency staff, Program Specialists are expected to utilize Microsoft Office, Google Suite, Teams and Zoom and other software. 

Essential functions of this position include:

1. Provide administrative support to grant-making, procurement processes, contract execution, compliance and monitoring processes, site visits, and invoice management.
2. Prepare and process grant documents for program officers to review, which includes contract/grant agreements, insurance, invoices, invoice documentation review, monitoring documentation, regulatory compliance, program reports and program site visit reports.
3. Manage and perform associated tasks and logistics for in-person and remote meetings, sponsored community events, and trainings; provide technical support; set-up/break-down, transport, and lift materials, supplies and equipment.
4. Maintain effective community relations and communications with a broad range of stakeholders; maintain close email and phone contact with personnel of funded agencies and projects.
5. Use information management techniques and systems to develop, manage, and maintain records/documents associated with grant-making cycle, tracking systems of grant making activities, and key document storage/retrieval.
6. Process, compile, review and summarize quarterly reports and other program and performance data; prepare reports and recommendations as assigned.
7. Maintain up-to-date and comprehensive contact lists of staff of funded programs, inclusive of key sub-contractors and their staff.
8. Provide grantee technical assistance to staff of funded programs to ensure their effective completion of monitoring and compliance activities and otherwise ensure they remain compliant with grant agreement; perform grant monitoring tasks as assigned and identify emerging themes for grantee and program improvement.
9. Support staff of funding programs in developing annual scopes of work, program plans, budgets, and budget modifications, support correct entry into the online Contract Management System (CMS), and provide quality assurance reviews.
10. Assist with grantees’ understanding of and compliance with evaluation activities; assist in review of submitted data to ensure completeness and provide quality assurance review using Contract Management System, Excel and other data management software tools.
11. Support use of, entry into, and enhancements of department-wide data and information systems, i.e. CMS or Sparkler.
12. Participate in county-wide joint fiscal and compliance monitoring process, as needed.
13. Work with cross-departmental teams as assigned to implement and enhance office procedures and systems, as needed.
14. As needed: Attend and support Community and Policy Body meetings; act as back-up for administrative staff and other Department of Early Childhood administrative duties; assist members of the public; assist with audit and public information requests.
15. Other duties as assigned
16. This position will require some evening and weekend meetings, including travel regionally and nationally.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

2. Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

3. Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR

4.Possession of a Ph.D. or Juris Doctor degree from an accredited college or university.

SUBSTITUTION:

Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice and/or elections related work may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis. Thirty (30) semester units or forty-five (45) quarter units equal one year. Please review our articles on Employment Application and Minimum Qualifications 

Special Conditions

• Twelve (12) months of experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being.

Desirable Qualifications

This role requires an individual who can balance strong attention to detail and analytical skills with an engaging, consultative, relationship-focused approach working with people.

• Two (2) years of full-time progressively responsible experience in a public or private organization, of which one (1) year was in family support, maternal/infant/child health, early intervention, and/or early care and education fields.
• Experience in providing technical and/or administrative experience across multiple teams.
• Strong skills in project and time management.
• Excellent writing and verbal skills.
• Bi-lingual Spanish, Chinese, or African American Vernacular English preferred.
• Experience with wide ranging cloud-based data systems welcomed.
• Ability to physically lift boxes (up to 25 lbs.)

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. 

Applications completed improperly may be cause for ineligibility or disqualification. 

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at How to Verify Education Requirements.

SELECTION PROCEDURES: The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview. 

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates may be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQs) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications. 

Notes:  Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure. 

What else should I know?

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams [required for Combined, Promotive, Entrance (CPE) Exams only]
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process.

1. Visit Careers with Purpose | City and County of San Francisco (sf.gov)
2. Type "9772" into the "Search by class or keyword" field.
3. Click the link to open the Job Announcement.
4. Select the “Apply Now” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst Lynn Tran at [email protected].

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.