Procurement Manager - Office of Contract Administration (1825)

The City and County of San Francisco’s Office of Contract Administration (OCA), also known as the Purchasing Division, oversees a diverse portfolio of over $2 billion in procurements and contracts for commodities and services annually. These procurements and contracts are essential to ensuring that the City can operate effectively to meet the critical needs of San Francisco residents. They range from purchases of electric buses to support the City in its transition to a carbon-neutral future; to procurements of translation services to help connect our multilingual communities to democratic institutions; and sourcing of animal foods to keep our critter friends in shelters healthy and nourished. Additionally, OCA provides Citywide training, oversight, and administration of all City purchases subject to San Francisco Administrative Code Chapter 21 to ensure that City departments abide by public contracting policies that promote transparency and the ethical use of City funds.     

Why join the Office of Contract Administration?

Under direction from the City Purchaser and Assistant Director of Purchasing, the Procurement Supervisor plays a significant role and is responsible for planning, coordinating, supervising and reviewing the work of procurement professionals.

What you will typically be responsible for:

1. Project Management:
   1. Oversees competitive procurement processes from inception to award to post award administration. Ensures timely execution of each phase of the procurement process.
   2. Plans, assigns, directs, reviews the work of subordinates.
   3. Closely manages relationships with City departments, managers, vendors, and/or contractors to ensure the successful completion of projects, compliance with contracts, and the efficient coordination of resources and services.
2. Purchasing and Contracting
   1. Designs purchasing strategies for complicated procurement needs. Develops solicitations that will provide the best quality, cost, and service for the City and County of San Francisco.
   2. Drafts complex multi-part contract proposals and makes recommendations to the Director and Assistant Director of Purchasing.
   3. Works closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.
   4. Serves as a subject-matter-expert on City procurement processes to guide City departments and purchasing staff through their procurement processes.
3. Policy Development
   1. ​​​​​​​​​​Assists in the development of citywide procurement rules and regulations
   2. Prepares and analyzes various data and makes recommendations on areas for improvement.

We are looking for someone who:

• Possesses significant experience in contract drafting, negotiations, and execution, ensuring legal compliance, clarity of terms, and mutually beneficial outcomes for all parties involved. 
• Has experience with procurement such as issuing solicitations, selecting vendors, drafting scopes of works, negotiating terms and conditions, and developing complex contracts.
• Demonstrates project management and people management skills by which to prioritize, monitor and ensure progress of a high volume of projects and contracts.
• Possesses analytical skills by which to understand, interpret and apply laws, regulations and policies and to structure solicitations based on complex data.
• Possesses excellent written and verbal communication skills. 
• Is flexible and adaptable.

A few reasons you might love this job:

• Your voice will be heard and valued
• We have a strong team that works together cohesively
• You will have the ability to be innovative and creative in developing new programs, processes, and tools
• You will perform a role that is critical to the City’s core operations

Nature of Work:
Must be willing to work a 40-hour per week schedule.

Possession of a baccalaureate degree from an accredited college or university and seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Verification:

Please make sure it is clear in your application exactly how you meet the minimum qualifications. Applicants will be required to submit verification of qualifying education and experience during the recruitment and selection process. For information on how to verify experience and/or education requirements, including verifying foreign education credits or degree equivalency, please visit Verification of Experience and/or Education.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final application deadline unless otherwise noted.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements and assessment of candidates’ job-related knowledge, skills and abilities. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to evaluate candidate qualifications. This typically includes an oral interview and/or a written or performance exercise.

If this becomes necessary, only those applicants whose qualifications most closely meet the  Department needs will be invited to continue in the selection process. Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

To find Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdf.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov and begin the application process.

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not before Friday, October 11, 2024 at 11:59pm.

• Select the "Apply Now" button and follow instructions on the screen

For best practices on the application process, please visit Apply for Jobs in the City and County of San Francisco Best Practices Guide. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All your information will be kept confidential according to EEO guidelines.

HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact Connie Poon at [email protected].

Condition of Employment: 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.