Senior Contracts Analyst (1823) - Contracts and Procurement Division - ADM

Application Opening: Wednesday, September 18, 2024

Application Deadline: Wednesday, October 2, 2024 at 11:59PM

Appointment Type: This is a Temporary Provisional (TPV) position limited to no more than three (3) years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process. It is considered "at will" and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process at a later date. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

Company Description 

Our vision is to lead the nation in public administration and to enable City departments to effectively deliver critical public services. We aim to help the city run better, to connect San Francisco residents and constituents to the vital public services they seek, and to create a meaningful and diverse work culture that is the place of choice for people who are invested in a career in public service.

We are committed to ensuring that the City's services are inclusive, efficient, equitable, and culturally competent for San Franciscans of all races, ethnic backgrounds, religions, and sexual orientations. This commitment requires comprehensive review and thorough analysis of existing practices and policies to remove barriers to real inclusion.

We are also committed to ensuring that the Department is a safe, equitable, and inclusive workplace for individuals of all races. This includes creating opportunities for hiring, promotion, retention, training, and development, particularly for Black, Indigenous, and people of color (BIPOC).

Work Location: City Hall (1 Dr Carlton B Goodlett Pl, San Francisco, CA 94102)

Shift Information: Monday – Friday, 8am – 5pm, Hybrid work schedule (2 days/week remote work)

IMPORTANT: AS PART OF THE APPLICATION PROCESS, PLEASE SUBMIT AN APPLICATION AND CLICK ON THE LINK BELOW TO SUBMIT A RESPONSE TO THE SUPPLEMENTAL QUESTIONNAIRE.  BOTH ARE REQUIRED AS PART OF THE APPLICATION PROCESS.

1823 Senior Contracts Analyst Questionnaire

Under general direction from the Contracts and Procurement Manager, the 1823 Senior Contracts Analyst assists in the management of contracts, grants and procurements for the Office of the City Administrator (CAO). The Senior Contracts Analyst manages assigned contracts and conducts all phases of the contracting process in collaboration with project staff and managers, including solicitation, evaluation, negotiations, contract development and post-award management. The Senior Contracts Analyst will process contracts through appropriate City Departments and document new contracts in the City’s PeopleSoft Procurement Module and ServiceNOW. Contract subject areas include, but are not limited to: management and systems consulting, professional service work, commodities and general services, information technology services, as well as software license and maintenance agreements.

This is an exciting opportunity for someone who is interested in contracts and procurement, has excellent communication skills, is detail-oriented, analytical, proactive, a problem-solver, be able to work independently, as we well as collaboratively, in a busy and diverse organization.  

The responsibilities and duties of this position may include, but are not limited to the following:

• Provide technical assistance to CAO divisions and suppliers on departmental and city contracting policies, procedures and processes.
• Conduct competitive contract vendor selection processes including public bids and requests for proposals/qualifications
• Negotiate contracts and grant agreements and manage timely contract renewals within CAO divisions.  
• Support effective tracking and management of contracts, grants and procurements across CAO divisions.
• Analyze expenditures and revenue trends to support procurement tracking.
• Assist in the development of contracting and procurement policies/procedures and processes
• Monitor and analyze changes to laws, codes, and policies that affect contracting, grants and procurements to implement necessary updates to CAO procedures and processes.
• Assist CAO divisions to maintain a consistent level of quality, accuracy and compliance with departmental procurement standards.
• Perform other duties as assigned

Minimum Qualifications

1. Possession of a Bachelor's degree from an accredited college or university; AND
2. Three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email is not blocked by a spam filter.

Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. 

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst Jason Wong at [email protected]

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.