Accruals Coordinator

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Bureau of Audits & Accounts (A&A) is responsible for the timely processing and review of all procurement and vendor payment activities for DCAS, our client agencies and the public for both capital and expense funds. We perform all accounting functions for the agency including management of the agency's bank accounts, billing and collection of agency receivables; supporting the implementation of all IT initiatives containing a fiscal component; ensuring compliance with applicable Comptroller mandates; producing InfoAdvantage data for fiscal liaisons; analysis and projection of fuel consumption for OMB reporting; administering the accounting-side of the Public Service Corp Program; overseeing credit card payments; training/assisting staff from multiple agencies, commissions and community boards; and serving as the primary liaison to Financial Information Services Agency (FISA), the Department of Finance and the Office of the Comptroller. Audits and Accounts is made up of the expediting, vouchering, pre-audit and accounts receivable units.

Responsibilities:

The Accrual Coordinator's duties include:

- Oversee the annual process to establish prior year accruals for the agency, as well as the subsequent clearing of the accruals.
- Utilize InfoAdvantage reports are utilized to identify encumbrances to be captured as support for the amounts to be accrued.
- Coordinate with the various Lines of Service at DCAS to determine the accurate accrual amounts that should be established and tracks this data on Excel reports.
- Enter the accrual documents into the City’s Financial Management System (FMS) and submits to the Comptroller’s Office for review and approval.
- Review the payment vouchers for prior year chargebacks, prepares the clearing documents and submits the supporting documentation to the Comptroller’s Office as requested.
- Liaise with both the Comptroller’s Office staff, budget managers and leadership in the other Lines of Service on a regular basis.
- In addition to the accrual duties, this candidate will also assist the Vouchering Unit with processing complex construction payments received from the Engineering Audit Office and the Capital Budget Unit in FMS.
- Assist with processing payment vouchers for open market orders, labor and material, and service contracts, as well as payments to storehouse and energy vendors.
- Additional duties for the Vouchering Unit include approving invoices submitted through PASSPort, processing Release of Retainage documents, monitoring interest payments, processing Disbursement Request Modifications (DRM) to expedite payments and coordinating with the Comptroller’s Office and the Department of Finance as needed.

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.