Job details

Clerical Associate - job 1 of 3

Job Description

***CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE WITH NYC DEPARTMENT OF TRANSPORTATION OR BE REACHABLE ON THE LIST FOR EXAM #3971, OR BE ELIGIBLE UNDER THE 55A PROGRAM.***

Responsible for assignments that are associated with Roadway Repair and Maintenance (RRM) Administration – Personnel unit. RRM Administration is responsible for personnel matters of approximately 1,400 employees, mostly laborers. Duties include, but not limited to: Perform moderately difficult data entry and retrieval utilizing MS Excel and Access. prepare typed forms and letters utilizing MS Word, prepare Word or PDF version for electronic storage. Create and organize various spreadsheets including large scale, detailed data comparison and analysis. Prepare communications of those analysis through tables, summaries, and other reports. Type letters, memos, and transfer forms. Monitor submission of time sensitive documents. Utilize employee roster database. Communicate effectively with operational field staff to ensure employee compliance with various personnel requirements. Document and follow up with field locations to ensure deadlines are met, including sign sheets and other required verifications. Assist with distribution of pertinent information, notices, and flyers, and promotional goods to field locations.
Utilize MS PowerPoint for assisting with presentations and manuals. Provide auxiliary telephone coverage and auxiliary meeting room management. Conduct research involving electronic (various databases) and paper records. Make calls to solicit documents, perform timely filing of paper documents; operate copier, scanner, and fax-machine.
Selected candidate will assist fellow co-workers with additional miscellaneous clerical duties as needed such as printing, copying, responding to telephone inquiries.

To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #638984. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.

Hours: 35 hours/Week

Location: 55 Water Street, New York, NY 10041

Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Average salary estimate

$45000 / YEARLY (est.)

min

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$40000K

$50000K

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What You Should Know About Clerical Associate, City of New York

Are you ready to take your clerical skills to the heart of New York City? As a Clerical Associate with the NYC Department of Transportation, you'll be a vital part of the team overseeing Roadway Repair and Maintenance administration. This position isn't just about data entry; it's about creating a seamless workflow for approximately 1,400 employees, predominantly laborers. Your responsibilities will include moderately complex data entry and retrieval using MS Excel and Access, crafting documents in MS Word, and ensuring meticulous organization of spreadsheets that allow us to analyze large amounts of data. Communication is key, and you'll monitor the submission of time-sensitive documents while liaising effectively with field staff to ensure everyone complies with personnel requirements. Whether you're preparing reports, summaries, or engaging presentations with MS PowerPoint, your contributions will help keep our operations running smoothly. Plus, you'll have the chance to assist with various clerical tasks, from filing to managing phone inquiries. Being part of this inclusive and diverse work environment means you'll contribute to essential public services while growing your career in a supportive setting. The position is full time at 35 hours a week, based in the bustling Lower Manhattan at 55 Water Street. If this sounds like your ideal job, we invite you to apply and be a part of the changing landscape of New York City’s infrastructure.

Frequently Asked Questions (FAQs) for Clerical Associate Role at City of New York

What are the main responsibilities of a Clerical Associate at the NYC Department of Transportation?

As a Clerical Associate at the NYC Department of Transportation, your primary responsibilities will include performing data entry and retrieval using MS Excel and Access, preparing various documents in MS Word, and analyzing large sets of data. You'll also monitor time-sensitive document submissions, communicate with operational field staff to ensure compliance with personnel requirements, and assist in the distribution of notices and promotional materials. This role is crucial for supporting the personnel unit that oversees around 1,400 employees.