Operations Fiscal Analyst - job 2 of 3

As an Operations Fiscal Analyst at the Mayor’s Office of Criminal Justice, your responsibilities will include managing administrative budget codes, engaging in the procurement of goods and services, and ensuring all invoices are processed for payment. Additionally, you will assist in reviewing procurement documents and tackling travel requests. Your role will also involve monitoring expenses and revenue accruals to maintain efficient fiscal operations.

The requirements for the Operations Fiscal Analyst position at MOCJ include a baccalaureate degree from an accredited college and a minimum of two years of experience in community work related to the duties described. Alternatively, candidates with a high school diploma and six years of relevant experience may also qualify. It's essential that all applicants possess at least one year of experience as outlined in the qualifications.

The Operations Fiscal Analyst position is vital in helping MOCJ fulfill its mission of reducing crime and promoting justice by ensuring that resources are allocated efficiently. By managing procurements, overseeing budget codes, and ensuring compliance with procurement policies, you will directly support initiatives aimed at building safer, more equitable communities in New York City.

Key skills for an Operations Fiscal Analyst at MOCJ include strong analytical capabilities, attention to detail, and proficiency in using procurement-related systems like the Financial Management System (FMS). Excellent communication skills are also crucial for liaising with vendors and handling travel bookings. A knack for problem-solving will further enhance your ability to navigate procurement challenges successfully.

The work environment at the Mayor’s Office of Criminal Justice is dynamic and collaborative, emphasizing diversity and inclusion. As an Operations Fiscal Analyst, you will be part of a team dedicated to making a difference in New York City, working closely with various stakeholders within and outside government. This role offers a supportive setting where your contributions help drive essential community-oriented projects.

Discuss your specific experience managing budgets in previous roles, emphasizing your ability to track expenses, ensure compliance, and oversee budget codes. Customize your examples to highlight how your skills will translate to supporting MOCJ’s mission.

Outline your experience in navigating procurement processes. Share specific situations where you reviewed procurement documents or worked with vendors to resolve challenges, showcasing your attention to detail and organizational skills.

Provide a concrete example where you spotted an inefficiency or issue in a previous role. Detail the steps you took to analyze the situation, propose a solution, and the outcome of your actions to demonstrate your problem-solving skills.

Mention specific systems you have used, such as Financial Management System (FMS) or procurement-related software. Explain how you've utilized these systems to streamline processes or maintain accurate records, which will highlight your technical proficiency.

Explain your strategy for prioritization, such as assessing urgency and impact on operational efficiency. Share examples from past experiences where you effectively managed multiple deadlines while maintaining accuracy and compliance.

Discuss your understanding of procurement policies and your approach to ensuring compliance. This could include regular audits, staying updated on changes, and how you train others on these policies.

Describe your communication style and collaborative practices. Share a specific experience where you successfully worked with external partners while managing expectations and fostering positive relationships.

Clarify your experience in expense tracking methods, such as spreadsheets or fiscal management software. Provide an example of how you implemented these methods to improve monitoring and reporting.

Emphasize the importance of attention to detail in tracking budgets, analyzing data, and ensuring compliance with procurement policies. Use examples from your experience to illustrate how this skill has led to success in previous positions.

Share your passion for criminal justice and community service. Discuss how MOCJ’s goals resonate with your values and how you believe your skills as an Operations Fiscal Analyst can contribute to making a meaningful difference in society.