Administrative Technician

Announcement DetailsExam Announcement DetailsExam Title Administrative TechnicianExam Number 2L01-20240930-PR-00Salary $42,108 - $54,148 per yearCertification Rule Rule of Five (5)Competition City-Wide PromotionalDepartmentAnnouncement Date 09/30/2024Close Date 10/13/2024General DefinitionThis is paraprofessional work performing a variety of administrative and technical activities of limited scope and difficulty. An employee in this class provides ancillary services to manager within the respective administrative, analytical, budgetary, or technical functions. Work includes compiling and evaluating information and data and preparing reports of findings and recommendations, and serving in a liaison capacity with City employees and officials, community or civic organizations, public officials and the general public. Supervision of a number of clerical employees may be performed. This class is distinguished from advanced level clerical classes by the scope of responsibilities, difficulty and complexity of functions and assignments performed, and degree of independent judgment for resolving functional problems. Work is performed under the supervision of the appropriate functional superior.Union Code J. AFSCME D.C.47 Local 2187FLSA Code ExemptApplication ProceduresCITY OF PHILADELPHIA APPLICATION INFORMATIONThank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.• You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.• Notification of application approval, disapproval, and testing dates will be sent within the three-week period prior to November 6, 2024. Applicants are responsible for regularly checking their email and providing any additional information requested or application status appeals within the two week period listed in the notice.• The analyst responsible for reviewing applications and additional documentation for this job opportunity isHamid BertalCity of Philadelphia – Office of Human Resources1401 JFK Blvd., Room 1530Philadelphia, PA 19102-1675Phone: 215-686-2382Fax: 215-686-0861Email: Hamid.Bertal@phila.gov• For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.govMinimum RequirementsMinimum Training, Education & ExperienceThe following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.ANTICIPATED ELIGIBILITYCandidates who meet all eligibility requirements within six (6) months of the application deadline (4/13/2024) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.• CIVIL SERVICE STATUS : Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.AND• EDUCATION : Completion of two years of study at an accredited college or university.NOTE : Additional Specific Experience as listed below may substitute for the required education.AND• SPECIFIC EXPERIENCE : Two years of experience in Clerk III or comparable city clerical class, at pay range ll.NOTE : Comparable city classes which meet the Specific Experience requirements are Clerk III , Trial Listing Clerk, Collection Customer Representative, Clerical Supervisor II, Clerk Stenographer III , and Executive Secretary.Physical & Medical RequirementsAbility to physically perform the duties and to work in the environmental conditions required of a position in this class.Other RequirementsRequired Licenses & CertificationsRequirementsTRANSCRIPT , LICENSES , REGISTRATIONS AND CERTIFICATION REQUIREMENTSCandidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations, or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.Candidates MUST submit a copy of their license, registration, or certification.If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another documentOption 1 – Upload a paperless transcript, license, registration, or certification – One time only!You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.Option 2 – Submit a paper transcript, license, registration, or certification – Separate document required for each applicationIf you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.Mailing Address For Paper Transcript And Other Required MaterialsEmail: Hamid.Bertal@Phila.govFax: 215-686-2347 with ATTN : Hamid BertalMailing AddressCity of PhiladelphiaOffice of Human Resources1401 J.F. Kennedy Boulevard, Room 1530Philadelphia, PA 19102Equivalency Statement(s)Any combination of the Education and Specific Experience requirements listed above, which is equivalent to four years will be considered acceptable by the Office of Human Resources.Application DetailsNotes to ApplicantsAs an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.What We OfferImpact – The work you do here matters to millions.Growth – Philadelphia is growing, why not grow with it?Diversity & Inclusion – Find a career in a place where everyone belongs.Benefits – We Care About Your Well-being.The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-serviceThe City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov . For more information, go to: www.phila.gov/humanrelationsThe City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Philadelphia Department of Labor at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.Only an on-line application will be accepted for this exam. Paper applications will not be accepted.Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.govALL Applications must be received by the end of business on October 13, 2024.Your application will be rejected, and you will be disqualified from competing in this examination if you:• Do not provide your complete and accurate social security number.• Attempt to practice fraud or deception in the preparation of this applicationAll correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct.If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add Phila.OHR@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.Please call the Office of Human Resources at 215-686-0880 or email hrhelpdesk@phila.gov if you have any questions.Information concerning employment with the City of Philadelphia may be found at:Facebook @PhilaOHRTwitter @PhilaOHRYoutube @PhilaOHRNextDoorLinkedinELIGIBLE LISTCITY - WIDE PROMOTIONAL : Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.Preference For Philadelphia ResidentsCandidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding November 6, 2024, you are eligible to claim residency preference.To receive such preference, candidates must respond to the question regarding residence later in this form.The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.Projected Exam DateThis computer-based multiple-choice examination will be scheduled for November 6, 2024. Please note that this examination date is subject to change.Candidates must have access to a desktop computer, laptop, with internet access. If you do not have internet access please contact Hamid Bertal at Hamid.Bertal@phila.gov.An Eligible List will be established the week of November 18, 2024. Please note that this date may change.Test ReviewIn accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review.Assigned to (view only)Assigned to Hamid BertalParts & WeightsPart Computer-Based Multiple Choice ExamWeight 90%Part Seniority RatingWeight 10%