Clerk

Summary:

Responsible for assisting the accounting and procurement manager’s by sharing your time between the two departments. In this position, you will be responsible for accurate data entry and following State Board of Accounts and IDOA Procurement Policies.

Job description:

A Day in the Life:

The essential functions of this role for assisting the Accounting Team are as follows:

• Preparing supplier invoices for payment by validating all approvals are received, and processes have been followed.

• Receipting non-tangible services within PeopleSoft

• Validating suppliers are paid in a timely manner by following the invoice from received to paid.

• Preparing Reports of Collections and depositing checks with the Treasurer’s Office

• Preparing Wire Transactions for deposit.

• Pick up and distribution of Mail.

• Send out Customer invoices (electronically and mailings)

The essential functions of this role for assisting the Procurement Team are as follows:

• Creating requisitions for IOT purchases in PeopleSoft Financials.

• Obtaining vendor tax clearances from the Department of Revenue and the Department of Workforce Development.

• Running reports and completing maintenance of requisitions, purchase orders, and contracts in PeopleSoft Financials.

• Crating basic contract renewals and extensions in PeopleSoft Financials.

Desired Skills

• Proficient in Financial Systems (Preferably PeopleSoft)

• Excellent Customer Service

• Attention to Detail

• Critical Thinking

• Problem Solving

Job Type: Contract

Salary: $15.50 - $18.00 per hour

Schedule:

• 8 hour shift
• Evening shift
• Night shift
• Weekend availability

Ability to commute/relocate:

• Indianapolis, IN 46201: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• Data entry: 1 year (Preferred)
• Accounts payable: 1 year (Preferred)

Work Location: In person