Warehouse Associate – Inventory Management Specialist

At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,

Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,

and the community as a whole.

We have a rich and storied history. Colibri is one of the pioneers of online professional education,

introducing some of the first web-based professional education courses in 2001. Today, the company’s

family of brands are the leading online professional education platforms in their respective end-markets.

We proudly to serve >1 million customers annually and employ more than 1,500 mission-aligned

professionals. To learn more, please visit: www.colibrigroup.com

Position Overview

We are seeking a highly organized and proactive Warehouse Associate specializing in Inventory Management. The ideal candidate will be responsible for maintaining accurate stock levels, efficiently managing inventory systems, and tracking and coordinating Purchase Orders. The role requires strong proficiency with Inventory Management Software and the ability to coordinate inventory processes across various departments.

• Oversee inventory levels using SkuVault software to ensure accuracy and timely replenishment of stock.
• Conduct regular cycle counts and physical inventory audits to identify discrepancies and correct errors.
• Maintain accurate product locations, quantities, and status within the system.
• Coordinate with the Director of Warehouse to ensure inventory levels meet demand while minimizing overstock.
• Utilize SkuVault for real-time tracking and management of all inventory transactions (receiving, transfers, adjustments, and shipments).
• Ensure product SKUs, barcodes, and related data are accurately input into SkuVault for tracking purposes.
• Troubleshoot and resolve any software or inventory discrepancies related to the SkuVault system.
• Purchase Order Management:
• Work with Director of Warehouse to place and track Purchase Orders (POs) with suppliers to maintain optimal inventory levels.
• Ensure accurate and timely order placement based on stock levels and demand forecasts.
• Collaborate with vendors and suppliers to confirm order status, shipping dates, and any potential delays.
• Update and maintain purchase order records within the inventory system and communicate any order changes to relevant departments.
• Oversee the receiving process to ensure that all goods are received in good condition and accurately logged into the inventory system.
• Coordinate the organization and proper storage of incoming goods, ensuring efficient putaway and retrieval processes.
• Generate regular reports on inventory status, purchase orders, stock movement, and backorders.
• Analyze inventory data to identify trends, inefficiencies, or discrepancies, and recommend improvements to optimize operations.
• Provide updates on order status, inventory availability, and potential delays to management.
• Work closely with Director of Warehouse, warehouse staff, and vendors to ensure smooth operations and timely deliveries.
• Assist in resolving inventory discrepancies or shipping issues in a timely manner.

• High school diploma or equivalent required.
• Strong Excel skills and data analytics
• 1-3 years of experience in warehouse operations or inventory management.
• Proficiency in using SkuVault software or similar Inventory Management Systems (WMS).
• Hands-on experience with placing and tracking Purchase Orders (POs) in a warehouse or supply chain environment.
• Strong understanding of inventory control practices, stock replenishment, and order fulfillment processes.
• Exceptional attention to detail, with a focus on accuracy and efficiency in inventory management.
• Ability to multitask and handle time-sensitive responsibilities in a fast-paced environment.
• Strong written and verbal communication skills to interact with vendors, team members, and management.
• Expected work hours: M-F 9am- 5:30pm with some required overtime as needed by business demand.
• Comfortable with physical work, including lifting to 75lbs pounds and standing for extended periods.
• Preferred Qualifications: Experience with barcode scanners, RFID systems, or other warehouse automation tools. Forklift certification or experience operating warehouse equipment (preferred but not required). Experience with data analytics tools for inventory reporting and analysis. Knowledge of shipping and receiving procedures and compliance regulations.

Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!