Accounts Payable Specialist

The Accounts Payable Specialist at Comfort Systems USA Shoffner is responsible for processing invoices and purchase orders, maintaining vendor records, resolving discrepancies, and supporting project accounting. You will help with annual and monthly closing reports and ensure compliance with company policies, making it a pivotal role within our finance department.

To qualify for the Accounts Payable Specialist position at Comfort Systems USA Shoffner, candidates need a minimum of 2 years of experience in accounts payable, ideally within the construction industry. An Associate's degree in Accounting, Finance, or Business is required, alongside proficiency in Microsoft Excel, excellent communication, and problem-solving skills.

As an Accounts Payable Specialist at Comfort Systems USA Shoffner, you can anticipate a host of benefits, including no-cost medical insurance options, company-paid short-term and voluntary long-term disability coverage, vision and dental plans, 7 paid holidays each year, paid time off that starts accruing on your first day, and a 401(k) plan with company matching contributions!

The Accounts Payable Specialist position at Comfort Systems USA Shoffner is a full-time role, requiring on-site presence at our main office in Knoxville, TN. This setup fosters strong teamwork and communication within our finance team.

Absolutely! Comfort Systems USA Shoffner proudly encourages military veterans to apply for the Accounts Payable Specialist position. We value the skills and experiences veterans bring to our team and are committed to creating an inclusive and diverse workplace.

In an interview, it's important to detail specific experiences you've had processing invoices, such as the volume of invoices you handled or any specific software you used. Highlight any challenges you faced and how you resolved them, and emphasize your organizational skills and attention to detail.

To answer this, discuss your methodical approach. Mention the steps you take to identify and correct discrepancies, such as cross-referencing invoices with purchase orders and communicating directly with vendors or project managers. Emphasize your communication skills and your proactive way of ensuring issues are always resolved quickly.

It's essential to mention your understanding of the policies governing accounts payable and the importance of adhering to them. Discuss how you stay updated with company guidelines, utilize checklists, and take proactive measures to prevent compliance issues while processing payments.

Be specific about how you've used Excel in past roles. Mention any functions you are familiar with that help you manage financial data, such as VLOOKUP, pivot tables, or formulas for tracking payments and invoices. Emphasize your ability to analyze and present data effectively.

In your response, describe any previous roles where you've worked closely with project managers and how you've supported project accounting. Highlight your ability to maintain accurate records, assist in closing reports, and work with financial data related to specific projects.

Demonstrating your interest in Comfort Systems USA Shoffner specifically can set you apart. Mention the company’s reputation in HVACR, Electrical, and Plumbing services, your admiration for its commitment to quality, and how this aligns with your career objectives and professional values.

Share your approach to task prioritization, mentioning specific strategies such as creating a daily checklist, setting deadlines, and leveraging project management tools. Discuss your adaptability and how you handle unforeseen situations, ensuring that important deadlines are met.

Use this opportunity to share an example of teamwork in a previous role, highlighting your communication skills, collaboration experiences, and any successful projects you completed as a unit. Mention how you worked towards common goals and supported fellow team members.

Acknowledge the importance of accuracy in maintaining vendor records. Detail your processes for verifying information, maintaining organized files, and regularly updating vendor data to ensure compliance and effective urgency in processing payments.

Discuss your strategies for managing stress effectively, like organizing your workspace, taking short breaks, and maintaining a healthy work-life balance. Share personal anecdotes that illustrate your resilience in challenging situations and your ability to remain calm under pressure.