Community Relations Specialist

Responsible for planning and execution of events and sponsorships for Orlando Health to increase awareness of the organization’s commitment to corporate citizenship in the community.

Essential Functions

• Maintains and executes community asset inventory, invoices and budgets for sponsored events.
• Conducts research for potential community partners. Collaborates with internal departments to identify greatest area of need and develop plans to activate community engagement.
• Coordinates outside speakers with community partners if applicable. Coordinates with exhibitors if applicable.
• Coordinates all event day logistics and attends event for sponsored events.
• Coordinates all post event logistics. Schedules and facilitates post‐event debrief with the planning team.
• Develops, maintains, and communicates the annual calendar of all events.
• Controls the inventory of event materials such as banners and displays. Determines material that will best support the brand message for the event, and assigns inventory to events based on priority.
• Facilitates an event planning committee, schedules committee meetings, and prepares updates for leadership.
• Collaborates with the OH Foundation on co‐sponsored events.
• Arranges for venue and food service as needed.
• Coordinates outside agencies to develop collateral or signage for the event as required.
• Identifies appropriate internal physicians and staff for events. Coordinates logistics and scheduling to ensure there is sufficient representation at the event.
• Maintains budget and dashboard reports and ensures the Community Relations website, collateral and social media outlets are updated.
• Understands the target audience, and develops creative activities to engage attendees.
• Sources and purchases branded give‐aways based on expected attendance.
• Coordinates logistics as necessary with event sponsor and other outside parties.
• Attends the event and serves as the onsite coordinator to ensure team is prepared and knows their roles, and serves as a liaison with the event sponsor.
• Coordinates the event tear‐down. Coordinate team input post‐event to identify strengths and weaknesses as well as opportunities for improvement in the execution of future events.
• Coordinates with the Community Relations Manager to ensure internal projects/initiatives are successful such as United Way Giving Campaign and volunteer initiatives.
• Maintain extensive knowledge of community organizations and events.
• Collaborate with Community Relations Manager and Director to proactively evaluate sponsorships, team member engagement and civic opportunities for Orlando Health to engage in the community.
• Ensure excellent customer service with internal and external stakeholders.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Regularly evaluates the effectiveness of all assigned events and projects.
• Maintains growth and development through seminars, workshops, software education and publications to keep abreast of trends in the field.

Orlando Health is a 3,238-bed system that includes 23 hospitals and emergency departments – 18 of which are currently operational with five coming soon. The system also includes nine specialty institutes in aesthetic and reconstructive surgery, cancer, colon and rectal, digestive health, heart and vascular, neuroscience, orthopedics, rehabilitation, weight loss and bariatric surgery. In addition, Orlando Health is home to more than 100 adult and pediatric primary care practices, skilled nursing facilities, an in-patient behavioral health facility under the management of Acadia Healthcare, and more than 60 outpatient facilities that include imaging and laboratory services, wound care centers, home healthcare services in partnership with LHC Group, and urgent care centers in partnership with FastMed Urgent Care. More than 4,000 physicians, representing more than 100 medical specialties and subspecialties have privileges across the Orlando Health system, which employs more than 25,000 team members and more than 1,200 physicians.

Orlando Health Orlando Regional Medical Center is honored to receive ANCC Magnet Recognition®, the most prestigious distinction a healthcare organization can earn for nursing practice and quality patient care. Research shows that Magnet hospitals and healthcare organizations have better outcomes, patient satisfaction and nurse retention. Orlando Health ORMC is the only adult acute care hospital with Magnet designation in Orlando.

Bachelor’s degree.

Valid Florida driver’s license and must be insurable under the Orlando Health insurance carrier’s requirements and standards.