Executive Administrative Assistant - job 1 of 2

General PurposeProvide personal administrative support and assistance to executive staff.Main Job Duties and Responsibilities prepare and edit correspondence, communications, presentations and other documentsschedule meetings of the Board of Trustees and Board Committees; prepares materials and meeting arrangements.record and maintain the minutes and attendance of Board of Trustees meetings, including sub-committee meetings.design and maintain databases file and retrieve documents and reference materials collate and manage data conduct research, collect and analyze data to prepare reports and documents manage and maintain executives' schedules, appointments and travel arrangements arrange and co-ordinate meetings and events record, transcribe and distribute minutes of meetings monitor, screen, respond to and distribute incoming communications answer and manage incoming calls receive and interact with incoming visitors liaise with internal staff at all levels interact with external clients co-ordinate project-based work review operating practices and implement improvements where necessary supervise, coach and train lower level staffEducation and Experience usually at least 3 years experience providing support at a high level proficient computer skills and in-depth knowledge of relevant software such asMS Office Suite knowledge of standard office administrative practices and procedures Bachelors degree is an advantageKey Skills and Competencies excellent organizational and planning skills exceptional communication skills information gathering and monitoring skills problem analysis and problem solving skills judgment and decision-making ability initiative confidentiality team member attention to detail and accuracy adaptabilityBenefits offered:• Paid time off• Health insurance• Dental insurance• Other types of insurance• Retirement benefits or accounts• Education assistance or tuition reimbursement• Gym memberships or discounts• Employee discountsTypical end time:• 5PMTypical start time:• 9AMJob Type: Full-timePay: $65,000.00 - $68,000.00 per yearBenefits:• 401(k)• Dental insurance• Employee discount• Health insurance• Life insurance• Paid time off• Retirement plan• Tuition reimbursementSchedule:• Monday to FridayExperience:• Administrative/Executive Assistant: 5 years (Required)License/Certification:• Notary Public (Preferred)Work Location: In person