Contracts Associate (Fully Remote)

SHIFT:

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP’s Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview

This role is responsible for the negotiation and preparation of contracts and agreements on behalf of the Office of Collaborative and Corporate Research Contracts.

This role also will maintain agreement databases, ensure compliance with regulations, help resolve contractual issues within agreements, and assist with the development and implementation of policies and procedures.

What you will do

• This position will prepare, according to policies and procedures, the timely execution of: Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Letters of Intent, and other agreements.
• This position will: (1) participate in the drafting, preparation, and negotiation of Inter Institutional and other agreements; (2) maintain the departmental agreement data base; (3) ensure compliance with governmental and industry regulations; (4) collaborate with contract management and institutional liaisons to resolve contractual issues within agreements; and (5) assist with development and implementation of institutional policies and procedures related to research projects requiring written contracts negotiated.
• This position will also:
• Collaborate with team members, individual investigators and personnel within the Hospital in the preparation and submission of agreements
• Collaborate with management, internal Hospital / department personnel, and legal staff to ensure agreements internal compliance, and consistency between informed consent documents and agreements
• Identify any problematic language that may require negotiation and/or input from other CHOP offices (such as Offices of Technology Transfer, Risk Management, and General Counsel); and appropriately escalate stalled contract negotiations
• Maintain active communication with all stakeholders including investigators, research personnel, management, and external collaborators
• Function as departmental liaison with internal Hospital staff and external corporate research sponsors
• Participate in process improvement initiatives to provide internal customer service
• Generate reports to measure / manage workflow efficiently and effectively
• Provide documentation and reports to accounting, research and other departments for post award management and as requested
• Develop and conduct contract orientations, workshops, and presentations
• Enhance knowledge of agreements' academic standards, research best practices, and negotiations policies through ongoing personal development

Education Qualifications

• Bachelor's Degree Required
• Doctorate Law or Jurisprudence Preferred
• Bachelor's Degree Paralegal Studies Preferred
• Associate's Degree Paralegal Studies Preferred

Experience Qualifications

• Previous experience drafting, negotiating and preparing contracts. Required
• At least three (3) years contracting experience Preferred
• paralegal training experience Preferred
• clinical research or healthcare related experience Preferred

Skills and Abilities

• Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
• Advanced proficiency with databases and information management systems
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent time management skills
• Excellent organizational skills
• Ability to maintain confidentiality and professionalism

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, professionals working onsite—at any CHOP location, for any portion of time—must be vaccinated for COVID-19. Learn more.

CHOP also requires employees who work in patient care buildings to receive an annual influenza vaccine. Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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