Job details

Corporate Relations Team Assistant

Job Description :

Which company will you join?

From Arthur Guinness to Johnnie Walker, our business was founded on people of outstanding character, and in 250 years, nothing has changed. We’re the world’s leading premium alcohol company! Our brands are industry icons including Johnnie Walker, Crown Royal, Bulleit and Buchanan's whiskies, Smirnoff, Cîroc and Ketel One vodkas, Captain Morgan, Baileys, Don Julio, Tanqueray and Guinness. Our success is thanks to the strength of our people, in every role. It’s why we trust them with our legacy and why we reward them with the career-defining opportunities that they deserve. Our ambition is to build the best performing, most trusted and respected Consumer Products Company in the world. To achieve these, we need the very best people!

At Diageo, our purpose is to celebrate life everywhere, every day. To do that, you will join an organization that is passionate about customers and consumers, and proud of what they do. Diageo teams constantly set high goals and then try hard to exceed them. We are also an incredibly diverse organization, and we value each and every one’s talent and personality.

This role is created to provide proficient personal assistant support to senior leaders in our business. You will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality.

While this PA role is intended to support the Executive Vice President, Corporate Relations and three supporting Vice President roles, our teams and leaders constantly evolve and as such you may be reassigned to support a different leader (or group of leaders) to those originally advertised in order to facilitate the smooth functioning of our business.

In addition, there may be asks from the broader leadership community where there are essential, ad-hoc or set piece meetings that need to be arranged, and you will be asked to support in these also. You will also work closely with the office manager to support the efficient functioning of the Washington, DC office and any events held in connection with it.

Key Responsibilities:

Effective schedule management - emphasis on anticipating needs and understanding priorities
Travel, visa and accommodation management and co-ordination
Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner
Timely management of travel expenses via Concur, ensuring a thorough filing and reference system is in place
Meeting co-ordination, preparation, efficiency and effectiveness for the Washington DC team
Co-ordination of data and preparation of relevant business reports and presentations
Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
Management and organization of internal and external events e.g. conferences, meetings, events
Management/co-ordination of functional specific projects and administration
Bringing to bear new technologies to the fullest as and when they are introduced e.g. proficient Zoom/MS Teams use

Behaviors

Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timeframes
Apply exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks
Be creative and proactive in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
Highly organized and self-motivated, with an ability to anticipate, effectively prioritize and progress workload
Demonstrate a high level of integrity, compliance and confidentiality at all times
Ability to tactfully and assertively prioritize core duties for those you support over requests from the wider team
Ability to work well under pressure and meet deadlines
Willingness to perform a variety of duties/tasks including often going above and beyond the day-to-day requirements to ensure a smooth running of business activities
A good problem-solver with a positive nature
Able to forge strong relationships across the administrative community to leverage experience and provide cover as needed
Qualifications & Experience:
Demonstration of dedication in a PA or Team Assistant role operating at a senior level
Experience of working across geographies, coordinating with Global Corporate Relations function and the North America executive team
Ideally proficient in the relevant functional systems e.g. Workday, SAP, Concur

Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for Diageo to succeed and realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.

Worker Type :

Regular

Primary Location:

Washington DC Office

Additional Locations :

Job Posting Start Date :

2023-03-28

Salary Range:

Minimum Salary:

$65332.5

Maximum Salary:

$108887.5

At Diageo certain roles are eligible for additional rewards, including annual incentive payment and stock awards. US-based employees are eligible for healthcare benefits, retirement benefits , short-term and long-term disability coverage, basic life insurance, wellness benefits and industry leading parental leave, among others. (Benefits/perks listed may vary depending on the nature of your employment with Diageo and the country where you work.) The salary range displayed is the salary range for the role’s primary location.