Personal Assistant to CEO
Position Description
Job Title: Personal Assistant to CEO/Co-Founder
Location: Nashville, TN
Hours: Full time but with flexibility to handle occasional urgent matters outside regular work hours
Compensation: $90-100k base plus up to 10% performance bonus
About the Company
ZBS Partners, LLC
ZBS Partners LP is an investment advisory Firm registered with the SEC that manages over $1 billion in assets. The Firm is led by co-founders experienced in developing multi-unit platforms in various industries. Currently ZBS Partners has a Fund raised and is actively managing three platforms.
Job Summary
We are seeking an organized, proactive, and resourceful Personal Assistant to provide high-level support to Co-Founders/CEO’s. The ideal candidate will handle a variety of administrative, organizational, and personal tasks to ensure smooth daily operations and maximize efficiency. This role requires discretion, adaptability, and excellent time management skills.
Attributes
You are accountable, and very process oriented
You do NOT like doing repetitive tasks
You are responsive
You are creative
Responsibilities
Work
Work with / manage virtual assistants to coordinate calendars, organize travel, and handle other logistics/appointments
Plan, manage, and execute company events
Research into new vendors, tools (e.g. AI tools) and resources to help Co-Founders be more efficient and productive
Organize gifting programs for clients, key relationships, and employees
Coordinate or draft occasional email correspondence and other communications
Personal
Oversee household management and coordinating maintenance / repairs
Occasional errands or other tasks (mail packages, drop off vehicle for service etc)
Handle personal administrative tasks (passport / visa processing, child admin, etc)
Organize and plan parties, special events, and other
Vacation planning and logistics (working with travel agents/third parties as needed)
Find / hire local help where needed
Qualifications and Skills
Education:
High school diploma or equivalent (Bachelor’s degree preferred but not required).
Experience:
3+ years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
Familiarity with office and household management systems.
Skills:
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Attention to detail and problem-solving aptitude.
This position operates as part of a US East Coast-based team, with typical working hours aligning with CST and EST to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs.
We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $90,000-$100,000 annually, commensurate with experience and qualifications.
In addition to a rewarding career, we provide a robust benefits package, including:
Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
Company-Paid Life and Long Term Disability Insurance
Ancillary Benefits such as supplemental life insurance and short-term disability options
Classic Safe Harbor 401(k) Plan with employer contributions
Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning
We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!
ZBS Partners, LLC is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.
Average salary estimate
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Are you looking for an exciting opportunity to work as a Personal Assistant to the CEO at ZBS Partners, LLC in Nashville? This role is perfect for someone organized and proactive, with a knack for multitasking. As the Personal Assistant, you will support the Co-Founders and CEO in a variety of ways, from managing their schedules and coordinating travel logistics to overseeing household management and handling personal errands. ZBS Partners is a dynamic investment advisory firm managing over $1 billion in assets, and your efforts will ensure the smooth daily operations of this thriving company. No two days will be the same, and you'll get to plan and execute company events, research new tools to optimize efficiency, and even handle special gifting programs for clients and employees. The role requires discretion and the ability to adapt to changing needs, making it ideal for someone with excellent time management skills and a creative mindset. We value your contributions and offer a competitive salary range of $90,000 to $100,000, along with performance bonuses and a comprehensive benefits package. If you're ready to make a significant impact in a fast-paced environment and grow with us, we can't wait to meet you!
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