Crew Train Travel Administrator

• Crew Travel Requests: Ensure that all email and phone travel requests are booked and in accordance with contractual regulation. Maintain and update travel information for all crew members attending training on a month-to-month basis. Communicate travel accommodations by means of email or phone.
• Hotel Connections Liaison: Communicate with Hotel Connections via email to update vendor contact and rate information. Coordinate with Crew Plan to ensure DAT file contains correct Hotel Connections data. Be involved in maintaining vendor relations and develop processes to improve operational efficiency.
• Invoicing and Reconciliation: Reconcile monthly vendor invoices with booking data and Crew Plan data. Process payment for vendor contracts with Crew Travel credit card. Assist Finance with vendor invoicing.
• Assist Finance: Work with Finance in reconciliation and forecasting of crew travel expenses and budget by means of building and maintaining accurate historical reports.
• Pilot Expenses: Collect, review, and approve pilot expense reports. Support Finance department with vendor contracts and payments.
• Training Travel Scheduling: Book all travel; i.e. deadheads, hotel, and transportation for all initial, upgrade, re-qualifying and recurrent training crew.
• FAA Travel Scheduling: Book all travel; i.e. deadheads, hotel, and transportation for all FAA inspectors as requested or required by training.
• Oversee the tracking and analysis of hotel and deadhead usage to minimize unnecessary cost.
• May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate (e.g., emergencies change in workload, rush jobs or technical developments).

• Must be able to determine the accuracy of data received for input.
• Basic typing skills while ensuring data accuracy.
• Ability to follow booking guidelines and limitations while maintaining high level of accuracy.
• Long periods of sitting with continuous typing, reading, and writing.
• Work under contractual deadlines with near 100% accuracy.
• Thorough knowledge of Microsoft products such as Excel, Outlook, Word, and PowerPoint, as well as a thorough knowledge of Citrix.
• Flexibility to meet changing deadlines under pressure.
• Must be able to adapt to various work schedules and work on call as the operation needs.
• High School Diploma required, Bachelors degree preferred.

• Please be advised that you will be asked to complete a required assessment to be considered for this position. This assessment will be emailed to you after you apply. Please be sure to check your Spam folder and/or junk mail if you do not receive it.

• Fly With A Winner: We are proud to be recognized by LinkedIn as a Top Company in the Travel & Hospitality industry. Our constant growth and improvement mean boundless career opportunities. Team Members develop their careers rapidly while building key skills that drive long-term success.
• The Giving Spirit: We are committed to inspiring positive change in the cities where we work and live. That starts with giving back through Corporate Social Responsibility and The Spirit Airlines Charitable Foundation.
• Be Yourself: We want Team Members to feel empowered to bring their whole self to work and contribute to our success – that’s why we’re committed to building progress in the areas of Diversity, Equity, Inclusion and Belonging. Our Spirit Family is strong, not despite our differences, but because of them.
• Travel The World: We offer competitive base salaries with robust health & welfare benefits, including travel & flight benefits for you and your family.

Spirit Airlines is an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other category protected by federal, state, or local law.