Events Coordinator

At CV-Library, we have a simple vision: to help the world to work and we are looking for exceptional and talented people to help us realise this vision in both UK and overseas markets.

We are in a period of accelerated growth, following a year of key strategic acquisitions and significant investment across all parts of the business from Tech and Data to People and HR, there’s never been a more exciting time to join us or a better place to grow your career!

The Role

This is a key role within the Marketing team. You will play a crucial role in executing and delivering our event program in line with our Marketing KPIs.

The ideal candidate will be highly organised with demonstrated experience in event coordination, including managing logistics, budgeting, stakeholder relationships and on-site execution.

You will thrive in a fast-paced environment, managing multiple events while upholding high standards of detail and meeting tight deadlines. The ideal candidate will possess strong critical thinking skills, adaptability to changing circumstances and creativity in solving complex challenges are essential. Your ability to work independently and collaboratively with cross-functional teams will be key to delivering high-quality events.

The role reports to the Events Coordinator and offers an exciting opportunity to impact our fast-evolving, successful business.

Responsibilities:

• Assist the Events Coordinator in planning and executing a comprehensive events calendar across the UK and USA
• Provide on-site support at industry events and expos in the UK, including setup, breakdown and acting as the main point of contact for the on-site team
• Manage even timelines and priorities, including tasks such as attendee registration, documentation completion and booking hotels and travel
• Gather and analyse post event feedback to track ROI and recommend improvements
• Ensure compliance with health and safety regulations and meet deadlines specified in exhibitor manuals
• Work with the wider marketing team to create event collateral and social media content
• Build strong relationships with both internal and external stakeholders
• Negotiate with suppliers to secure optimal pricing and agreements
• Lead the planning and execution of internal events to enhance team culture and support fundraising efforts for our charity partner
• Stay current with industry trends and maintain a network of contacts

The role requires national travel, including site visits and overnight stays.

Essential:

• 1-2 years of experience in event coordination, with a focus on budget management, stakeholder engagement and logistics planning
• Demonstrated expertise in B2B exhibitions and event planning
• Proven ability to effectively manage changes in event logistics and timelines and manage multiple events and projects simultaneously to ensure a smooth execution in a fast-paced environment
• Comprehensive knowledge of the events industry, including all aspects of marketing, social media, public relations and design, with the ability to integrate these elements into event planning and delivery
• Creative thinker with a track record of generating innovative ideas, including the use of emerging technologies in event management
• Self-starter who excels both independently and as part of a team
• Proven communication skills with the ability to resolve issues promptly and effectively over the phone
• Enthusiastic and outgoing, with the ability to remain calm under pressure
• Strong attention to detail and excellent organisational skills
• Flexibility to travel and work away from home or outside standard office hours during events

• 23 days annual leave, plus additional day for your birthday!
• Regular team incentives and social events, including annual Christmas and Summer parties
• Staff Gift Shop

• Life Insurance and Company Pension  
• Employee Assistance Programme (Mental Health & Well-being support)
• Great culture and work environment
• Staff Gift Shop
• Access to MediCash

We are actively committed to promoting a fully diverse and inclusive workforce and we welcome applications for this role from all candidates who meet the key requirements.

Due to the occasional onsite requirement for this role, it would be most suitable for UK based candidates. All applicants must already hold the Right to Work in the UK.

Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.

Click on the link below to find out more about CV-Library careers:

https://www.cv-library.co.uk/work-for-us