Office Manager

CyberOne is hiring! We hire smart, talented and high-performing professionals to push our organization forward and provide superior service to our customers. We each take accountability for our work, strive to make each other better, and genuinely love what we do. If you value learning new things, being innovative, and working in a supportive, collaborative environment, CyberOne may be the place for you.

If you are ready to raise the bar for your career and be part of our exciting journey, we would like to hear from you!

The Office Manager will be responsible for maintaining a well-organized and efficient office environment, ensuring that all administrative tasks and office housekeeping duties are performed to the highest standards. This role involves managing day-to-day office operations, including maintaining office supplies, coordinating maintenance and repairs, and ensuring that the workspace is clean and orderly. The Office Manager will support the administrative team by assisting with scheduling, filing, and document management, contributing to a smooth and productive work atmosphere. The ideal candidate will have strong organizational skills, attention to detail, and a commitment to fostering a welcoming and professional office environment.

• Plan and schedule organization-wide events, including on-site meetings, new hire orientations, and CEO meetings. Handle reservations, invitations, accommodations, and food and beverage coordination.
• Supporting the People Services Manager with organizing events company culture events. 
• Disseminate general office-wide and company-wide communications. 
• Coordinate and organize employee gifts, celebrations, and condolences, both scheduled and ad-hoc. 
• Manage the CEO's calendar, travel arrangements, and reservations, or delegate these tasks. 
• Provide administrative support and take on ad-hoc projects as requested by the Executive Leadership Team, as needed. 
• Greet visitors warmly and direct them to the appropriate waiting area, conference room, ensuring a professional and welcoming experience.
• Establish a standardized process for mail and package delivery, ensuring timely distribution to recipients. 
• Foster a productive and collaborative office environment in Plano by coordinating and anticipating office-wide inventory, ordering, storage, and restocking needs. 
• Maintain all public spaces, including conference rooms, break rooms, and shared areas. 
• Manage the relationship with building maintenance and custodial staff, ensuring the delivery of a consistent level of service and promptly addressing any issues. 

• Must have 2+ years relevant experience managing day-to-day office operations.
• Proficiency in Microsoft Office Suite.
• Proven capabilities and communication skills to successfully interact with employees & vendors.
• High-level, high visibility position which requires candidate to be onsite 5 days a week.

• Strong organizational skills and ability to manage multiple events simultaneously.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Must be confident in their interactions and possess a professional demeanor and work ethic.
• Flexibility to travel and work evenings or weekends as needed.
• Problem solving and decision-making abilities.
• Maintains professionalism under pressure.

• Work is performed indoors in a climate-controlled environment.
• May be required to work evenings, weekends to meet company and customer needs.
• Must be able to remain in a stationary position 50% of the time.
• Must be able to move about inside a professional office environment.
• An environment that empowers employees to contribute to an organization that embraces a fail-fast mentality. 
• An open, supportive, fast paced, and collaborative work environment.

If you are passionate, driven and ready to take your career to the next level, we invite you to apply today!

Recruitment Agencies Please Note:

"In accordance with our recruitment policy, CyberOne strictly prohibits any form of solicitation of our employees by external agencies or third parties. Any candidate information that may be received from such agencies or third parties shall be deemed as a voluntary gift and shall become the exclusive property of CyberOne. Exceptions to this policy apply only when an Agency/Third Party is an Authorized Vendor of CyberOne, holding a valid and current contract that has been duly signed by the HR Manager or CFO of CyberOne. Under no circumstances will any payment be made to any Agency/Third Party unless they are an Authorized Vendor or possess written approval from the CyberOne HR Manager or CFO, granting them explicit permission to engage in recruitment efforts on behalf of CyberOne."