Department Clerk (Immediate Opening)

Position Title: Department Clerk

Job Title: Department Clerk

Reports to: Administrator as Assigned Pay Grade: N05

Terms of • 230 days per year. FLSA Classification: Non-Exempt

Employment: • At-Will employment agreement.

• Salary is in the pay grade N05 on the Non-

exempt SAISD Compensation Plan.

• Entry salary is at $16.75 with consideration for

Funding
This position is locally funded

Source:

Position Summary

Ensure the efficient operation of the department and provide clerical support to department staff and

administrator.

Essential Functions / Key Responsibilities

1. Assist staff and public as needed.

2. Greet visitors with professionalism and courtesy.

3. Maintain and assist with operation of office equipment/machines as needed.

4. Schedule meetings and appointments for administrative staff.

5. Direct incoming calls to appropriate departments.

6. Provide initial customer service and effective communication to internal and exter nal customers.

7. Ability to discern if customer (internal/external) requires additional follow-up and re-direct to

administrator as appropriate.

8. Screen and distribute incoming mail.

9. Perform general office procedures including typing, filing, mail, scanning, duplication of materials, data

processing, editing and general recordkeeping.

10. Maintain electronic databases for assigned Administrator.

11. Assist with Federal and State mandated audit/s.

12. Maintain electronic and hardcopy personnel records; perform data entry of pertinent personnel

information, maintain complete and secure hardcopy records, as necessary.

13. Assist with processing, coordinating and dissemination of department reports, documents as directed by

administrator.

14. Maintain general office files: save/store required documents per policy and administrative procedures.
15. Performs other related duties as assigned within the appropriate skill and experience capabilities

expected for this position.

Minimum Requirements

• High school diploma or GED equivalent or higher (recognized by the Texas Education Agency or a regional

accredited agency)

1 Revised: 04/24/2023

• 3+ years of full-time work-related experience, general knowledge of routine office procedures to include

customer service, telephone etiquette, efficient & effective filing, and recordkeeping procedures.

• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee

(approximately $50.00) paid by the employee

Knowledge, Skills & Abilities

• Keep informed of and comply with State, District, and school regulations, including daily attendance,

punctuality, and confidentiality.

• Ability to foster and maintain positive working relationships with staff and other District personnel.

• Participate in district and campus staff development programs that improve job related skills.

• Use effective communication skills with district personnel.

• Daily attendance at work and punctuality are essential functions of the job.

• Demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to

teamwork and passion for a student-centered environment.

• Demonstrate proficiency in general office workflow and procedures.

• Possess interpersonal, communication and problem-solving skills; must have high level of integrity

regarding department records and confidentiality.

• Must be able to take the initiative to organize and coordinate activities/projects/job fairs and follow

through on all aspects of assignments.

• Attention to detail and accuracy regarding time and organizational management. Requires multi-tasking,

extensive customer service skills.

• The ability to handle stress in a fast-paced working environment.

• Ability to work as a member of a team to help department staff.

• Ability to follow oral and written instructions with limited supervision.
  

Working Conditions

Work Environment:

• Computer, computer software programs and peripherals, teacher resource materials and

equipment, copier, fax, and other equipment applicable to position.

• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional

exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.

Physical Demands/Requirements:

• Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting,

standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing,

speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.

Supervisory Responsibilities / Direct Reports

• None

2 Revised: 04/24/2023

It is the policy of San Antonio ISD not to discriminate on the basis of race, color, religion, national origin, age,

sex, gender identity, gender expression, sexual orientation or disability in its vocational programs, services or

activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education

Amendments of 1972; Section 504 of the Rehabilitation Act of 1973, as amended, and SAISD's board policies

DIA, FFH, and FFI.