Executive Assistant

Dice is the leading career destination for tech experts at every stage of their careers. Our client, United IT Solutions, is seeking the following. Apply via Dice today!Position: Executive AssistantLocation: Cincinnati, OH (Onsite)Overview:The Executive Assistant provides high-level administrative support to senior executives in both onshore and offshore operations. The role involves managing schedules, coordinating meetings, handling communication, and assisting in various operational tasks to ensure seamless execution of business activities.Key Responsibilities:Administrative Support:Manage the executive s calendar, including scheduling meetings, appointments, and travel arrangements for both onshore and offshore locations.Prepare and organize documents, reports, and presentations for meetings.Handle confidential information with discretion.Communication & Correspondence:Act as a liaison between executives and internal/external stakeholders.Draft, review, and send emails, memos, and other communications on behalf of the executive.Ensure clear communication between onshore and offshore teams.Meeting Coordination:Organize and coordinate meetings (virtual or in-person) across different time zones for both onshore and offshore teams.Prepare agendas, take meeting minutes, and follow up on action items.Travel & Logistics:Arrange travel itineraries for executives, including flights, accommodations, and transport, ensuring smooth coordination for offshore travel if necessary.Handle visa applications, offshore permits, and other travel documentation.Project Assistance:Assist in the execution of special projects by tracking deadlines, coordinating resources, and ensuring tasks are completed on time.Provide operational support for offshore projects, including logistics and coordination with the offshore teams.Office Management (Offshore & Onshore):Coordinate with offshore administrative staff to ensure smooth operations and resolve any logistical issues.Manage office supplies, equipment, and other necessary resources for both onshore and offshore teams.Reporting:Prepare and deliver reports summarizing business activities, project updates, and financial metrics to executives.Task Prioritization:Manage and prioritize tasks for the executive, ensuring that urgent and important matters are addressed promptly.Provide reminders and follow-up on key deadlines.