Junior Personnel Records Specialist, #39599

As a Junior Personnel Records Specialist at ELEKS, you'll be responsible for preparing and managing NDA agreements, processing newcomer application forms, and reviewing personnel transaction information with an eye for detail. You'll coordinate with employees to fill in any data gaps, prepare reference letters, and assist with maintaining personnel and military records, ensuring compliance with state regulations.

To qualify for the Junior Personnel Records Specialist role at ELEKS, candidates should possess knowledge of office procedures and personnel recordkeeping, a basic understanding of Ukrainian Labor Legislation, and be experienced in tools like Jira and 1C. Additionally, a B1 level of English proficiency and good MS Office skills are essential.

At ELEKS, the work environment for Junior Personnel Records Specialists is dynamic and supportive, with low bureaucracy. You'll be part of a dedicated team of professionals who tackle challenging tasks and encourage your competence development, making this an ideal place to grow your career.

ELEKS supports its Junior Personnel Records Specialists with opportunities for competence development, access to a team of experienced professionals, and a collaborative work setup that allows for dynamic interactions. This support helps ensure that you can effectively handle tasks and grow in your career.

In the Junior Personnel Records Specialist position at ELEKS, you'll primarily use tools like Jira for managing requests related to onboarding, offboarding, and personal information updates, along with 1C for data processing. Proficient use of MS Office will also be key to your success in this role.

To effectively answer this question, emphasize the importance of accuracy and compliance in recordkeeping. Discuss the key principles of maintaining organized personnel files and how this relates to both employee privacy and legal regulations.

When responding, share specific strategies you employ to verify information, such as double-checking documents and using checklists. Highlight your commitment to accuracy as a crucial aspect of the Junior Personnel Records Specialist role.

Mention any direct experience you've had with these tools, discussing how you used them in previous roles to manage onboarding processes, handle requests, or store records efficiently. If you lack experience, express your willingness to learn quickly.

Explain how you would approach the situation with empathy and professionalism, expressing a desire to help the employee feel comfortable. Discuss coordinating with them to understand their circumstances and finding alternative ways to complete necessary records.

Demonstrate your understanding of key laws and regulations relevant to personnel management in Ukraine. Discuss the importance of compliance for employees and the organization, and how it impacts recordkeeping responsibilities.

Discuss your understanding of NDA essentials and outline the steps you would take in the preparatory process, such as reviewing legal guidelines and ensuring timely signatures, to safeguard the company's interests.

Share a specific example where you juggled various responsibilities, detailing how you prioritized tasks and utilized time management skills. Emphasize the outcome and what you learned from that experience.

Convey your understanding of the importance of maintaining confidentiality when handling personnel records. Discuss practices like secure document storage and limiting access to sensitive information, underscoring your commitment to upholding privacy.

Outline your document handling protocols, including how you organize files, ensure proper storage, and maintain clear records. Emphasize your commitment to following established procedures to ensure efficiency and accuracy.

Share your enthusiasm for the company's commitment to challenging tasks and professional development. Discuss how the supportive environment at ELEKS aligns with your career goals and values, making it an ideal place for you to thrive.