Job details

Energy Project Manager

Overview
The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.

The NYPL Energy Team is committed to implementing energy management best practices across the NYPL’s portfolio of buildings to help the City meet its ambitious emissions reductions and energy goals. NYPL is working to reduce building emissions by 49% by 2025 and 86% by 2030 (compared to 2005 levels), culminating in full decarbonization by 2050. The Energy Team works to track overall energy usage and identify energy-saving opportunities in buildings, implement energy-efficient operations and maintenance (O&M) practices, and oversee the delivery of energy efficiency retrofit projects.

The Energy Project Manager will sit within the Department of Facilities Management which is responsible for keeping all NYPL locations safe, clean, comfortable and welcoming for our patrons and staff. Working closely with the agency energy team, and in close partnership the NYC Department of Citywide Administrative Services (DCAS) Division of Energy Management (DEM), the Energy Project Manager will primarily be charged with developing and managing the implementation of energy efficiency and/or clean energy projects in City-owned buildings.

We are looking for someone we can count on to:

Own:

Coordination and completion of projects on time, within budget and scope including the initial assessment and identification of need, source funding, vendor selection and schedule management, trade coordination, and completion of final inspections.
The creation of project documentation, and reporting of project status and performance, specifically to analyze the successful completion of short and long term goals, to key stakeholders.
Completion of building audits to enhance energy efficiency and sustainability.

Teach:

Train staff to identify opportunities for improvement in energy efficiency and sustainability and how to execute such measures.

Learn:

How the Facilities Department interacts with other divisions and departments
How to improve critical work functions and efficiencies in operations.
Diversification of knowledge of building systems and operations.

Improve:

The ability of NYPL to provide Library Patrons and Staff a safe and welcoming environment

Some expectations for this role are that within:

1 month, this person will:

Understand how the library is organized and physically laid out
Understand the specific goals and role of the Facilities Operations team in relation to other departments
Know their departmental contacts
Begin to perform inspections and assessments of Library branches

3 months, this person will:

Serve as a primary point of contact for projects which they are managing.
Participate in interdepartmental planning meetings
Develop logistical plans
Oversee implementation of schedules
Resolve problems and create action plans within limited resources.

6 months and beyond, this person will:

Train others on Energy conservation and sustainability
Perform inspections and assessments independently
Develop cost estimates for resource redeployment

Responsibilities:
Support the design and development of energy efficiency and/or clean energy projects:

Collaborate with NYPL’s Energy Team to identify potential energy efficiency and clean energy project opportunities at City facilities. Assess the current state and provide risk analysis of City facilities to develop recommendations for building optimization and energy efficiency. Develop project scope of work through surveys and site visits and prepare energy project funding proposals and supporting documents (i.e., materials that calculate estimated energy savings, cost savings, emissions reductions, and other benefits expected from energy projects).
Lead day-to-day energy efficiency and/or clean energy project implementation. Liaise with agency partners, consultants, and contractors during implementation. Perform site visits throughout the project implementation process to monitor progress, evaluate completed milestones, and inspect completed work for project close-outs. Refine proposed scopes of work and ensure project compliance with the scope and schedule set forth in contract and specification documents. Maintain project-related documentation, including work orders, scopes of work, cost proposals, invoices, project status sheets, and progress reports. Assess and address potential risks and resolve technical project issues (e.g., materials supply and staff shortages, costs overages) as necessary.
Manage energy project tracking, performance management and reporting. Coordinate and ensure a uniform approach to project tracking and documentation. Perform data collection and tracking necessary to ensure accurate project reporting in a range of areas, including compliance with project schedules, budgets, and scopes and verified energy savings and emissions reductions. Lead and/or support reporting of project progress and milestones to agency energy team, agency leadership, and/or other City stakeholders (e.g., DCAS DEM).
Provide technical expertise throughout the overall project lifecycle. Perform engineering calculations and energy modeling to verify the reasonableness and accuracy of estimated energy usage reductions, energy cost savings, and avoided emissions for proposed energy efficiency projects. Assess construction design information such as detail and assembly drawings, design calculations, system layouts and sketches, or specifications. Review, provide comments, and make recommendations on design packages submitted by consultants for proposed energy efficiency projects. Evaluate designs or specifications submitted by contractors to ensure accuracy and quality. Perform measurement and verification activities (e.g., quantifying energy usage impacts post-implementation, performance and savings verification, etc.).
Provide overall support for the unit’s and City’s mission. Participate in ad hoc and special projects as needed. Act as a resource/subject matter expert on the agency’s energy management and energy efficiency work. Represent the agency and the City in national and international conferences, conduct related research, and deploy agency-wide awareness seminars

Required Education, Experience & Skills

Required Education & Certifications

Bachelor's degree in architecture, landscape architecture, or air pollution control, chemical, civil including structural and bridge design, electrical, mechanical, or sanitary engineering

Required Experience

Minimum of four years of full-time experience in construction management work on capital projects, each one of which must have had a dollar value of at least $150,000, at least eighteen months of which must have been in a managerial or consultative capacity in an organization responsible for the management of construction
Full-time satisfactory experience in construction inspection on capital projects, each one of which must have had a dollar value of at least $150,000.

Required Skills

Strong proficiency in MS Office software, especially Excel.
Strong organizational, written and verbal communication, interpersonal, and analytical skills.
Demonstrated ability to effectively manage multiple priorities and business relationships

Managerial/Supervisory Responsibilities

Preferred Qualifications

The ideal candidate will combine technical expertise with strong project management skills to achieve robust results for the City and its residents. The preferred candidate will bring the following skills and experience to this position:

A bachelor’s degree in engineering (civil, mechanical, or facilities).
At least three years of experience in energy management, facilities management, commissioning, or mechanical construction project management.
Strong understanding of building energy systems and energy efficiency technologies.
Experience with the design and construction of energy efficiency retrofit projects in existing buildings, especially diverse buildings varying in age, size, and use.
Familiarity with cost estimating, building/system commissioning, testing, adjusting, and balancing.
Familiarity with project management operations, including project planning, scope development, contractor management, design and construction management, and project close-out. Familiarity with life cycle cost analysis.
Professional Engineer (P.E.)
Candidates with Project Management Professional (PMP), Certified Energy Manager (CEM), Certified Energy Auditor (CEA), Certified Building Commissioning Professional (CBCP), and/or Building Operator Certification (BOC) Level 1 certifications are preferred.

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Core Values
All team members are expected and encouraged to embody the NYPL Core Values: