Project Manager/AR-AP Specialist, Eurofins Environment Testing Air Toxics, Folsom, CA

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate. Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

The Project Manager / AR-AP Specialist is a dual-function role focused on both project coordination and transactional accounting, ensuring seamless client and financial operations. This role is responsible for overseeing all aspects of client projects throughout the laboratory lifecycle, including project setup, ongoing maintenance, login review, issue management, reporting, invoicing, media orders, and coordinating work-share facilities. Acting as the main point of contact, the Project Manager ensures that client needs are met accurately and promptly, while also facilitating efficient communication with internal teams to address and resolve any analytical or logistical issues. On the financial side, this role includes strategic oversight of accounts receivable and payable, emphasizing strong internal controls, adherence to financial compliance standards, and supporting the company’s financial goals through strategic decision-making.
The Project Manager / AR-AP Specialist collaborates closely with the finance team to align product and service costs and applies market analyses to understand customer needs, set volume potential, and establish competitive pricing structures and discount rates. This role requires a proactive, detail-oriented individual with the ability to seamlessly manage both client projects and financial responsibilities, contributing to the overall operational efficiency and financial health of the organization. This role requires substantial independent judgment in managing collection strategies, nurturing vendor relationships, and enforcing financial controls. By fostering client relationships and working closely with cross-functional teams-including Sales and Project Management – the position actively contributes to efficient billing, collections, reconciliations, and the ongoing enhancement of financial processes, supporting the mission and growth of the laboratory.

Essential Duties and Responsibilities:

Project Management:

• Manage projects from initiation through execution and evaluation.
• Manage purchase orders, task orders, contracts, and change order requests.
• Create media orders and schedule couriers or field samplers as required.
• Respond to client inquiries professionally, addressing technical questions and escalating issues when necessary.
• Maintain accurate account information, contact logs, and project profiles in the Client Service Module of ATLAS and relay key project information to the lab.
• Review sample log-ins, address any issues directly with the client, and update them on discrepancies.
• Review invoices and ensure all necessary client information (purchase order, project number, etc.) is recorded in LIMS for accurate invoicing.
• Manager area-specific responsibilities (e.g., air, regulations), submit client complaints, and participate in corrective action processes.
• Communicate client complaints to sales and support follow-ups on quotes and bids.
• Coordinate QAPP reviews with operations, QA, and subcontract labs as necessary.
• Initiate technical support for specific requests, method development, and reviews.
• Generate, review, and approve quotes, ensuring alignment with client requirements, lab capabilities, and certifications.

AR-AP Specialist

• Accounts Receivable
• Independently lead and manage business-to-business collections, overseeing efforts for customers with overdue balances to ensure effective credit risk mitigation.
• Document and submit detailed collection notes weekly, tracking all activities in Excel.
• Manage submission of credit memos, customer, and revenue files weekly.
• Perform comprehensive weekly and monthly revenue reconciliations between internal LIMS and corporate systems.
• Oversee daily and weekly financial hold processes, exercising discretion to release or continue holds based on account status and payment history.
• Reconcile unapplied credits and payments weekly, preparing client refund requests and bad debt forms as needed.
• Ensure prompt responses to internal and corporate requests to support accurate monthly, quarterly, and year-end reporting.
• Troubleshoot invoice upload errors and reconcile daily invoice batches.
• Lead weekly meetings with Project Management and Sales teams to address collection issues, aging reports, and establish actionable solutions.
• Submit and manage invoices for eProcurement clients via designated portals, maintaining accurate records for tracking and reconciliation.
• Resolve invoice discrepancies and assist with client payment issues while maintaining updated eProcurement records.
• Serve as a backup for contract review processes, ensuring alignment with company policies.

Accounts Payable

• Oversee coding of AP invoices and place purchase orders (e.g., for Costco, Office Depot).
• Ensure timely and accurate submission of weekly AP files and maintain a month-end checklist for monthly billed vendors.
• Prepare and submit monthly accounting accruals and vendor account reconciliations (e.g., hazardous waste, service agreements, etc.).
• Develop a solid understanding of vendor portals and report creations (e.g., FedEx, Office Depot, and others).
• Reconcile invoices and resolve billing or payment issues with vendors, maintaining adherence to company policy.
• Maintain and improve internal controls for Accounts Payable (AP), ensuring timely requisitions and vendor payments through COUPA.
• Assist in developing and implementing new procedures to enhance department workflows.
• Manage and maintain the company’s fixed asset tracking, ensuring consistent alignment with corporate tracking system.

Additional Responsibilities

• Respond to financial audit inquiries and prepare necessary reports.
• Coordinate and manage company events.
• Handle facility requests and schedule appointments.

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum of five years of experience in an AR/AP role with a demonstrated ability to manage complex financial processes independently.
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement, including the ability to read, write and speak in English.
• Proficient in Excel and accounting software.
• Strong organizational, problem-solving, and time management skills
• Ability to multi-task in a fast-paced environment and collaborate effectively with teams.
• Excellent verbal and written communication skills, with a high degree of accuracy and attention to detail.
• Strong customer service skills.

The position is full-time, Monday-Friday, 8 a.m.- 5 p.m., with flexibility to change shift as needed.  Candidates currently living within a commutable distance of Folsom, CA are encouraged to apply.

Compensation range: $70,000 - $75,000 per year (DOE).

Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base salary may vary based upon, but not limited to, relevant experience and skill set, base salary of internal peers, business sector, and geographic location.

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/ 

Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure :40 the products they supply are safe, their ingredients are authentic and labelling is accurate. The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products. In 2023, Eurofins generated total revenues of EUR 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years.

As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work.  We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays, paid time off, and dental and vision options.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.