Executive Administrative Assistant

Air Liquide Large Industries provides our customers with industrial gas and energy solutions that are vital to their own industrial production. We own and operate over 2,000 miles of industrial gas pipelines in the U.S. supplying mainly oxygen, nitrogen, hydrogen and syngas in large quantities from multiple production sources to major customers in the chemicals, petrochemicals, refining and steel industries.

Our pipeline operations and industrial gas production facilities are closely monitored 24/7 within our leading-edge operations control center located in Houston, Texas. Our operations control group monitors over 89,000 data points and assists with product supply and coordination. We are constantly optimizing our supply network to provide high reliability and energy efficiencies allowing Air Liquide to adjust supply needs more quickly and effectively enabling growth to our customers.

How will you CONTRIBUTE and GROW?

Administrative Assistant - Center for Technical Expertise (CTE)

Responsibilities:

Financial - Strong capability with Oracle

• Issue/track purchase orders and requisitions for CTE project teams
• Rebilling of expenses to other AL entities including those centralized via CTE
• Administer purchasing card for CTE organization
• Monitor/analyze CTE expenses/budgets
• Knowledge of Air Liquide purchasing and accounting systems
• Coordinate with procurement for CTE Vendor setup in Avetta

Communications - Ability to enhance information transfer of experts

• High capacity for working with technical experts in developing presentations and reports
• Manage simple internal web sites
• Coordination and development of CTE and Industrial Direction activities such as engineering training and workshops
• Process confidential personnel paperwork (prepare employee requisitions, pay increase forms, relocation, termination paperwork, etc) with a very high degree of professionalism/confidentiality

Team Administration - Support for 50+ technical experts

• Support Industrial Director, CTE team, and Efficiency team in general administration functions
• Calendar management for CTE/Industrial Direction management
• Arrangement of travel for both CTE team and Air Liquide visitors including support for passports/visas
• Coordination of office space, moves/relocations
• Administration of access for systems coordinated by CTE (e.g. Techstreet)
• Manage office supplies, mail, phone coverage and other general administrative duties
• Maintain office files/records; maintain personnel files

General

• Work safely; promote safety within organization
• Schedule, attend monthly sequential safety meetings
• Assist in building safety requirements; promote and enforce good housekeeping
• Knowledge of organization, policy, procedures and personnel in order to operate with a great deal of latitude for independent judgment on routine issues

____________________

Are you a MATCH?

Requirements:

• Degree preferred
• 10+ years experience in executive administrative positions with senior managers
• Good communication/interpersonal skills; ability to interface with customers at executive level
• Ability to type 60 wpm minimum; take shorthand
• Strong written/oral communication skills
• Attentive to details/accuracy is very important
• Demonstrates tact and integrity when contacting internal and external customers
• Make decisions about work priorities to effectively and efficiently manage workload
• Handle many tasks at once
• Excellent verbal/written communication skills
• Theoretical/practical business knowledge
• Function in a team environment
• Proficiency in use of office automation tools; Google Suite and Microsoft
• Thorough knowledge of Oracle (Purchasing, Vista Plus)

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Houston, TX: Reliably commute or planning to relocate before starting work (Required)

Experience:

• executive administrative: 10 years (Preferred)

Work Location: In person