Executive & Studio Assistant

Ref #:

W134270

Department:

Administrative Services

City:

New York

State/Province:

New York

Country:

United States

Pay Range: The pay range for this job is $31.01 - $42.79 per hour; actual pay is dependent on experience and geographic location.

Benefits: Base pay is only one part of our employee value proposition, which includes a robust benefits package, above-market time off, flexible working arrangements, incentive compensation, where applicable, and varied learning opportunities.

Pay Range Max

42.79

Pay Range Min

31.01

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

As an executive assistant & studio coordinator, you will perform diverse executive duties and functions requiring confidentiality. You should have excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments. Duties will expand to include calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners. In addition, you should exercise independent judgment, escalating serious or unique problems to the appropriate parties.

Essential Duties & Responsibilities

Executive Assistant

All general executive tasks including calendar, zoom, and telephone management, expense reporting, responding to basic requests
Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
Provide day-before view of the calendar to allow preparation for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers, meeting agendas, meeting documents required and any other relevant details.
Partner with other Brand EAs on overall calendar tracking and management of meetings; ensuring meetings take place as scheduled.
Handle timely submission & tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
Ensure contacts and other key information are always updated.
Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
Code and approve all invoices in Ariba as required.
Manage lunch and coffee requests when schedule requires.
Assist in Special Projects as needed

Studio Assistant

Act as a liaison between design and all cross functional partners (Merchandising, Production, Fabric, Trim,Tech)
Manage adherence to design calendar and balance priorities across all categories and departments.
Support in creating design boards from execution standpoint. Printing photo references, cutting swatches, laying out textiles as directed.
Follow up with teams/colleagues on outstanding information/ materials as requested.
Prepare conference rooms for meeting needs (zoom tv’s, design boards, etc.)
Order supplies for copy room, contact servicing for copy machines when needed, oversee general floor upkeep as requested, create work orders on Service Point when needed for IT or facilities issues
Manage digital photos and creating Power Points.
Agendas, recaps + action plans for weekly team meetings.
Digital and physical file management. Manage Conference Room Calendars/Bookings
Book models as needed per design needs.

Experience, Skills & Knowledge

Previous role(s) in administrative or other support function in a fast-paced environment.

Exceptional organizational skills, follow through and attention to detail.
Strong problem-solving skills
Excellent cross-cultural, cross division, cross functional communication and partnering skills
Detail and solution oriented
Ability to prioritize and multi-task
Maintain a fast-paced environment
Computer proficiency in Microsoft Excel, Word, Power Point, Outlook, Ariba, Concur, Workday
Minimum of three days a week on site/office
Excellent organizational skills
Strong interpersonal skills
Ability to work well under pressure and meet critical deadlines
The ability to take initiative and to prioritize work task
Results driven

Ralph Lauren will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance laws.

Ralph Lauren Glassdoor Company Review

3.8