Executive Assistant

Who we are

DoubleVerify is a leading software platform for digital media measurement, data and analytics. DV's mission is to be the definitive source of transparency and data-driven insights into the quality and effectiveness of digital advertising for the world's largest brands, publishers and digital ad platforms. DV's technology platform provides advertisers with consistent and unbiased data and analytics that can be used to optimize the quality and return on their digital ad investments. Since 2008, DV has helped hundreds of Fortune 500 companies gain the most from their media spend by delivering best in class solutions across the digital advertising ecosystem, helping to build a better industry. Learn more at www.doubleverify.com.

What you'll do

The Executive Assistant provides administrative support to the Chief Product Officer, Chief Technology Officer, Chief Marketing Officer and other members of the senior management team. This will involve scheduling appointments and meetings; answering and screening calls; tracking and monitoring business issues; resolving problems that do not require action by the senior management; making travel arrangements; and processing travel and expense reports. The ideal person for this role is someone who is proactive and can anticipate the needs of the business; you are also someone who can multitask and work well under pressure.

• Support c-suite and members of the senior management team
• Scheduling appointments and meetings based on business priorities; Preparing and distributing materials to meeting participants as required; Revising meetings and appointments as needed to avoid scheduling conflicts;
• Arrange for meeting space, food & beverage service and other items as needed for team meetings and events.
• Answering and screening calls that ask for access to the R&D, M&A, and Marketing senior executives; redirecting calls to appropriate parties; providing callers with information if possible.
• Tracking and monitoring pending business issues for follow-up.
• Making travel plans for executives comprising air travel, hotel accommodations, and other related services.
• Processing travel and expense reports for executives to ensure compliance with existing company policies.
• From time to time and only as needed, fill in at the front reception desk.

Who you are

• 10+ years of administrative experience supporting Executive level team members
• Industry experience/knowledge a plus
• Proficiency in G-Suite and Microsoft Office Suite
• Organized with a rigorous attention to detail, drive for excellence, and a positive "can-do" approach
• Ability to adapt to and embrace change
• Very strong interpersonal and communication skills
• Excellent verbal and written skills
• Strong analytical and problem solving skills with ability to work independently and collaboratively

Required Skills

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/Organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance

The successful candidate's starting salary will be determined based on a number of non-discriminating factors, including qualifications for the role, level, skills, experience, location, and balancing internal equity relative to peers at DV. The estimated salary range for this role based on the qualifications set forth in the job description is between $77,000 - $99,000. This role will also be eligible for bonus/commission (as applicable), equity, and benefits. The range above is for the expectations as laid out in the job description; however, we are often open to a wide variety of profiles, and recognize that the person we hire may be more or less experienced than this job description as posted.

Not-so-fun fact: Research shows that while men apply to jobs when they meet an average of 60% of job criteria, women and other marginalized groups tend to only apply when they check every box. So if you think you have what it takes but you're not sure that you check every box, apply anyway!