Executive Assistant

What you will be doing:

• Proactively maintain calendars and prioritize executive’s time
• Protect schedules from low priority interruptions – intervene when necessary
• Process incoming emails & respond when necessary
• Attend meetings, take notes, action items and follow up on assignments
• Arrange and coordinate meetings & events
• Set agendas and creating content for those meetings
• Manage travel arrangementsProcess expense reports
• Prepare various reports and summaries
• Be a central point for coordination across divisional leaders and other Executive Assistants

Here's what qualities you'll need to know/have:

• You are open, honest, and highly collaborative.
• You can keep track of many workstreams without losing a beat.
• You are detail-oriented and use sound judgment.
• You express yourself clearly in written and spoken English.
• You are committed to a diverse and inclusive workplace.
• You are fully proficient with the ins and outs of Google Suite: Mail, Calendar, Docs, Slides, and Sheets.
• You have a minimum of five years experience and preferably a bachelor’s degree.
• You are digitally savvy and able to keep up with high demand.
• Some experience in the tech industry is preferred.
• You are proactive and take initiative when necessary.
• You can work with team leaders to create and produce organized content for meetings.
• You are confident in setting agendas on an exec level.
• Willingness to travel for work events both domestically and internationally as needed.

What success looks like in 6 months:

• You are ahead of what needs to be done before it is said.
• You can do this because you have a detailed understanding of how each leader within the CSO’s leadership team works.
• You have established great and smooth working relationships with all of the people you need to work with.
• You are the go-to-person and driver of actions for the meetings we use to run our business.
• You have established a reputation for precision, smoothness, and timeliness.
• You understand the voice and position of the CSO and can help coach others across the company when engaging with the CSO.

Get in on all the awesome of Instructure:

• Competitive salary, equity and 401k
• Medical, dental, disability, and life insurance
• HSA program, vision, voluntary life, and AD&D
• Paid time off, 11 paid holidays, and flexible work schedules
• Fitness club memberships
• iMac or Macbooks