Executive Assistant

Reports to: President, Center for American Progress Action Fund
Staff reporting to this position: None
Department: Executive Office
Position classification: Exempt, full time; Nonunion - Level 2
Minimum compensation: $52,000
Work site: Hybrid (on-site two days per week, Washington, D.C., office)

Summary
American Progress has an immediate opening for an Executive Assistant to the President of the Center for American Progress Action Fund. This position is ideal for an entrepreneurial, well-organized, and detail-oriented professional who has a keen interest in a commitment to advancing a progressive policy agenda.

The Executive Assistant serves as the primary assistant to the President in managing their schedule, travel, speaking engagements, and administrative needs. The Executive Assistant will also work with the Advocacy and Outreach department by collaborating with campaign, research, storytelling, digital, and communications efforts; coordinating with other policy, communications, and executive teams at American Progress; managing contracts and reimbursements; and assisting with logistics for meetings and events.

This is an excellent opportunity for someone interested in having a front-row seat to the issues of the day at an exciting and dynamic organization engaging in advocacy initiatives and policy debates.

Responsibilities:

• Schedule appointments, interviews, meetings, travel, and conferences for the President, as well as coordinate team meetings for the Advocacy and Outreach department.
• Manage expenses and reimbursements for the President.
• Manage timesheets for the President.
• Serve as the primary point of contact for the Advocacy and Outreach department for internal and external communications in a professional and responsive manner.
• Produce and maintain notes, briefing materials, calendars, and databases as needed.
• Create, organize, and maintain accurate written and electronic files for metrics, grant reporting, and other uses.
• Handle confidential and nonroutine information and matters.
• Manage CAP Action invoices, contracts, and other administrative forms.
• Work with the Budget, Planning and Forecasting team and the Development department to track the Advocacy and Outreach department’s budget and incoming funds.
• Perform other duties as assigned.

Requirements and qualifications:

• Bachelor’s degree or equivalent experience.
• At least one to two years of prior work experience; previous experience in a scheduling or executive assistant role is preferred.
• Incredible attention to detail.
• Strong written and verbal communication skills.
• Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
• Excellent interpersonal skills and the ability to remain calm under pressure.
• Ability to plan ahead, set priorities, and organize.
• Proficient with Microsoft Word, Excel, and Outlook.

American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is not represented by a union and has a minimum salary of $52,000.

We will continue to monitor COVID-19 and the levels of community spread and adjust plans as needed for in-office work. Any changes to our current hybrid work policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page.