Executive Assistant

The people who work at the American Cancer Society focus their diverse talents on our lifesaving mission. It is a calling. And the people who answer it are fulfilled.

JOB SUMMARY

A successful Executive Assistant and Development Coordinator will have strong organizational abilities, be able to engage and support development activities, lead and/or support team projects and workstreams, and act independently. They will provide key administrative support to the Managing Director, BrightEdge as well as members of the BrightEdge team. Responsibilities include calendar management and scheduling, organizing meetings and development activities in support of department priorities and goals, special projects, and development events support.

MAJOR RESPONSIBILITIES

• Manages Managing Director’s daily and long-term schedule (set appointments, schedule meetings, set travel, prepare event and conference briefing notes, issuing and responding to invitations, follow-up with contacts, correspondence, etc.).
• Direct responsibility for providing the administrative support necessary to achieve organizational goals and objectives including submitting, navigating and facilitating approval of expenses, costs, budget information, supplier/vendor requirements, contracts, SOWs, etc.
• Provide project assistance for administrative, development and team operations, and ad hoc projects.
• Provide support for BrightEdge team including scheduling, organizing files and documents, etc.
• Keeps appropriate and organized files and records and prepare reports as required.
• Develops a strong understanding of BrightEdge operations and objectives to support the achievement of mission and development goals.
• Provides engaged and professional support to development staff working with BrightEdge; organize and support development initiated events, meetings and activities.
• Provide support for donor stewardship engagement, outreach and follow-up.
• Enter and maintain tracking of development activities in CRM/Salesforce, review SF reporting and pipelines, and track reporting against targets and goals.
• Prepare, organize, update and maintain marketing and informational presentations, pitch decks, and other marketing and branded collateral.

The American Cancer Society has adopted a vaccination policy that requires all staff, regardless of position or work location, to be fully vaccinated against COVID-19 (except where prohibited by state law).

ACS provides staff a generous paid time off policy; medical, dental, retirement benefits, wellness programs, and professional development programs to enhance staff skills. Further details on our benefits can be found on our careers site at: jobs.cancer.org/benefits. We are a proud equal opportunity employer.