Job details

Executive Assistant

Job Requisition ID #

23WD70499

Position Overview

We’re on the search for an experienced Executive Assistant to join our HRBP team! As an Executive Assistant, you’ll provide administrative support to three HRBP Practice Leaders (2 VPs & 1 Sr. Director). This is a unique role as you will support the leaders of the HRBP community that partner with Autodesk Executives across all departments. HRBP Leaders are focused on the development and execution of divisional talent and overall business strategies.

The ideal candidate is flexible, enjoys working in a fast-paced environment, managing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, tact, and independent judgement to pro-actively address potential problems and ensure an efficiently functioning team. Our idea of a great team includes transparency, kindness, rolling up our sleeves when needed, and supporting one another. We are looking for someone who provides administrative support to senior executives and acts as a facilitator and liaison, handling details of a highly confidential and critical nature. Does this resonate with you? We would like to meet you.

Responsibilities

Provide administrative support to the HR Business Partner Practice Leads (2 VPs & 1 Sr Director), including complex calendaring, planning, arranging travel and creating expense reports.

Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature.
Partner with other EAs to coordinate between executives and manage tradeoffs and prioritization.
Partner closely with the HRBP Program Manager to align on operating rhythm and cadences across the HRBP and PPL organizations.
Schedule, plan and coordinate team events, meetings and multi-day offsites, including organizing logistics, on-site amenities, and activities.
Maintain email aliases, distribution lists and shared directories.

Create presentations on behalf of your leaders or HRBP community, including onboarding materials, presentation materials, etc.
Work with Accounts Payable to ensure department bills are paid promptly. Serve as point person for departmental purchases on behalf of your executives.
Provide staff meeting support, including preparing agendas, taking notes, and distributing meeting minutes and presentations, track action items, and communicating status.
Manage ad-hoc projects

Minimum Qualifications

4-6+ years’ experience providing administrative support for senior-level executives.
Has worked in fast-paced environments that require strong multitasking skills and time management.
Willing to adapt to a rapidly changing environment and new processes and responsibilities.
Proven ability to work under pressure, communicate effectively, and meet deadlines.
Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint

Excellent oral and written English communication skills.
Team player who is results-oriented with strong interpersonal skills.
Ability to travel to events or internal meetings, locally and internationally, as needed.

The Ideal Candidate

Pro-active, takes initiative, and is a self-starter.
Comfortable working independently to determine methods and procedures on new assignments, seeking clarity when an obstacle is in your way.
A communications wizard, able to be clear, concise, and convincing in both written and spoken communications.
Understands that a high-functioning team is critical to success.

Reaches out, builds productive working relationships with people across all levels, and takes a customer service orientation when supporting the team.
Can successfully manage multiple priorities—You know how to prioritize multiple projects and responsibilities simultaneously and can communicate your own timeline and workload to your partners.
Trustworthy, collaborative, accountable, and flexible

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Click below to learn more about our benefits in the US.

https://benefits.autodesk.com/

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site). If you have any questions or require support, contact

Autodesk Careers

Salary is one part of Autodesk’s competitive package. For U.S.-based roles, we expect a starting base salary between $72,800 and $117,700. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

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FUNDING

Series C

INDUSTRY

Enterprise Software & Network Solutions

TEAM SIZE

10000+

LOCATION

Hybrid, based in San Rafael, CA

DATE POSTED