Executive Assistant - job 2 of 2

Welcome to Aptiv, a global technology company that designs and manufactures advanced software and hardware solutions for the automotive industry. We are currently seeking a highly organized and proactive Executive Assistant to join our team at our Technical Center in Troy, Michigan. As an Executive Assistant at Aptiv, you will play a crucial role in supporting our IT leadership team by providing administrative support and ensuring seamless coordination of their schedules and activities. The ideal candidate will have excellent communication and organizational skills, as well as a strong attention to detail and ability to prioritize multiple tasks in a fast-paced environment. If you are a self-starter who thrives in a dynamic and challenging work environment, we encourage you to apply for this exciting opportunity to join our team at Aptiv.

Your Role:

The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. Your day to day will consist of the following:

• managing a heavy and complex calendars to ensure effective and proactive time management; interact with both internal and external stakeholders to anticipate scheduling conflicts and use diplomacy to resolve and prioritize issues

• Proactively identify scheduling conflicts and other issues; thoughtfully assess whether manage scheduling and other tasks independently, triage to the team, or escalate

• Manage all meeting logistics (e.g., conference room reservations, AV/IT arrangements, catering, greeting guests, etc.) and work with meeting participants to ensure that materials are provided in advance and print if needed

• Manage logistics for team meetings, workshops, town halls, events and functions

General Administrative Tasks

• Professionally, responsively and judiciously interact with all levels of the organization; including Executive Leadership, and both internal and external stakeholders

• Facilitate incoming and outgoing communication ensuring it is responsive, welcoming and effective (telephone, electronic, hard copy and in-person)

• Develop working relationships with other assistants to facilitate information flow and scheduling process

• Prepare correspondence including drafting and editing employee communications, speaking points and emails

• Prepare and edit reports and presentations using Microsoft PowerPoint and Excel

• Manage Outlook Inbox, flagging items for follow-up, responding to emails as appropriate and saving priority files to shared folders

• Prioritize and follow-up on incoming issues and concerns

• Assist in onboarding of new executives and team members

• Assist with and lead project work

• Travel & Expense Management

• Organize all domestic and international travel arrangements including complex air travel, ground transportation and hotel reservations; ensure passport and visa requirements are met

• Prepare expense reports and track reimbursements through Concur system

Your Background:

• Associate’s degree or equivalent experience

• Minimum of five years’ experience working as an Executive Assistant

• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams)

• Excellent interpersonal and communication skills

Your Attributes:

• Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks

• Critical thinker; demonstrates outstanding judgment and problem-solving capabilities

• Flexible “can do” attitude; able to adapt and reprioritize to shifting or competing priorities

• High level of judgment and discretion related to sensitive and confidential information

• Resourcefully innovative and adapts in a rapidly changing environment

• Strong organizational skills and attention to detail

• Expert-level written and verbal communication skills

• Strong presence, poise and persuasiveness to establish a high level of credibility quickly

• Strong interpersonal skills; “ambassador” to both internal and external stakeholders

• Ability to work independently and as part of a dispersed team

• Motivated by working in a fast-paced, dynamic environment

• Stays current on and easily adopts new technology

• Willing to work outside of normal business hours when necessary

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.

• You can have an impact . Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.

• You have support . We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care effective day 1 of employment

• Life and accident insurance

• Hybrid and flexible working hours

• Paid Time Off (Holidays, Vacation, Designated time off, Parental leave)

• Relocation assistance may be available

• Learning and development opportunities

• Discount programs with various manufacturers and retailers

• Recognition for innovation and excellence

• Opportunities to give back to the community

• Tuition Reimbursement

Apply today, and together let’s change tomorrow!

Candidates for positions with Aptiv must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

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Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.