Executive Assistant, A&E Programming

Executive Assistant, A&E Programming

A&E has an amazing Executive Assistant, Programming opportunity providing administrative support to the EVP, Head of Programming. If you are a television junkie with a passion for unscripted programming then this is the place for you.

WHAT YOU’LL DO:

• Facilitate and manage daily schedule of EVP, screen calls, schedule meetings, and handle any requests as they come in
• Screen and route calls as necessary
• Maintain effective communication with EVP regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
• Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
• Create agendas and other meeting materials as required
• Schedule travel, create itineraries, provide overall assistance and support during travel
• Prepare expense reports using Concur database system
• Reconcile travel expenses with EVP’s Corporate American Express card
• Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, PPL)
• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
• Overall coordination for EVP/department needs:

o File maintenance; clerical initiative and support

o Regular and organized communication with our suppliers

o Draft routine correspondence for EVP

o Conduct industry research for EVP as requested

• Share in providing administrative coverage, etc. for others in department, as necessary.

WHAT YOU’LL LEARN:

• Develop a broad understanding of A&E’s programming
• What makes a good pitch and how to shape a pitch
• Utilize research and data to articulate and support brand stories
• How the company operates

YOUR STORY:

• You’re the go-to pop culture geek on your pub quiz team
• Your dream tattoo reads: “Anything worth doing is worth doing right,” especially under tight

deadlines

• Self-starter, who applies individual initiative to improve current processes, anticipate needs,

identify issues impeding success, and propose creative, viable solutions

• Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision

making, time management, and verbal/written communication skills

• Represents the Senior Executive Office of this brand well
• You’re a sleeve roller-upper who owns projects from end-to-end
• Desire to be helpful and thoughtful in any way needed to support the team and organization
• You know your way around Microsoft Office and are tech-savvy
• Demonstrated ability to grasp and quickly learn new technology or software
• 4-year college education, or equivalent life and/or work experience
• 3+ years administrative experience preferably within a media and/or agency environment