Executive Assistant

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Position Summary:

We are seeking a highly motivated Executive Assistant, supporting the Translational Medicine (TM) Function. The position provides comprehensive administrative support to the Senior Vice President of TM, located in Brisbane, CA. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and be able to learn new tools and systems in an ever-evolving environment. The successful candidate will be highly collaborative and comfortable working in a fast-paced, team-oriented environment.

Responsibilities (include, but are not limited to):

• Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring executive manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
• Attend Leadership Team meetings and solicit agenda items, note action items, and upload meeting notes/updates to SharePoint site.
• Support specific operations through scheduling leadership meetings, Function-Wide Town Halls, and department level event planning, etc.
• Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering

• Provide coordination with other groups, CROs, vendors, equipment, maintenance, service contracts, collaborators etc
• Create purchase orders and assist in reconciling open purchase requisitions
• Serve as a key point of contact to help resolve payment/invoicing/ordering issues for senior staff members.
• Support various projects as needed for team leads & external collaborations including basic project management.
• Welcome new hires to the team, order office equipment and secure desk/office space, send out new hire announcements.

Qualifications:

• High School degree, some college, or degree desirable.
• Minimum of 6-8 years of executive level administrative or comparable experience in a scientific research environment. Pharmaceutical, biotech start-ups, and venture capital companies preferred.
• Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Microsoft Teams.

The starting compensation for this job is a range from $65,000 - $82,000, plus incentive cash and stock opportunities (based on eligibility). The starting pay takes into account characteristics of the job, such as required skills and where the job is performed. Final, individual compensation is decided based on demonstrated experience. For more on benefits, please visit our BMS Careers site. Eligibility for specific benefits listed in our careers site may vary based on the job and location.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.